Operations Support Assistant

Operations Support Assistant Location and Job

Location: UC Santa Cruz Main Campus

Job : 83079

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The IRD for this job is:
01-12-2026

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital and space planning, space management, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet.

The department includes operating budgets of over $60 million, manages a project portfolio of approximately $990 million, and employs over 400 full-time staff to carry out duties necessary for campus development and operation.

More information can be found at: (Use the "Apply for this Job" box below)./

Under the general direction of the Fleet Services Office Supervisor, the Fleet Services Coordinator undertakes a wide range of administrative and clerical functions. The incumbent coordinates scheduling, provides customer service, and assists with billing for Fleet Services' UCruz rental program, Central Garage operations, the Fleet Services Wash Bay, and the campus fuel station. The Fleet Services Coordinator assists the Fleet Services Office Supervisor as needed, performing additional duties as assigned.

• Budgeted Salary: $30.74 - $34.46/hour. Salary commensurate with skills, qualifications and experience.
• Benefits Level Eligibility:
  Mid-Level benefits
• Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week:
  Mon-Fri
• Shift Includes:
  Day

Employee Classification: Limited appointment

Job End Date: 5 Months from the date of hire, with possibility of extension

Travel: Up to 25% of the time

60% - Service Coordination

• Greets and directs walk‑in traffic, answers phones and responds to requests, provides referrals, sorts and distributes mail, and prepares routine correspondence.
• Inputs data into Fleet Services Vehicle Maintenance Database and fuel systems database for approximately 800 vehicles and pieces of ancillary equipment.
• Schedules vehicles and equipment for maintenance, contacts customers, and produces regular overdue reports for supervisor.
• Creates work orders for the garage on all scheduled maintenance.
• Places scheduled work onto shop calendar.
• Communicates the status of repairs and maintenance, contacting customers as needed.
• Maintains work order records of vehicle servicing, including parts used, technician time worked, outside vendor invoicing, and all other fees and activities as directed.
• Acts as a liaison between Fleet Services and outside warranty and service providers, such as auto dealerships, glass shops, parts…