Executive Assistant to Dean of Graduate Studies

Position: Executive Assistant to the Dean of Graduate Studies
HOW TO APPLY

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration.

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ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It is known for an unconventional place where innovation and experimentation are part of the campus’s DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Graduate Studies is a strategic unit at UCSC; working closely with academic divisions and departments, the Division of Graduate Studies leads the campus effort in graduate student outreach, admissions, and matriculation. UC Santa Cruz graduate enrollment is approximately 1400, with over 60 degree tracks in over 40 graduate programs. The Graduate Division seeks to be a catalyst for the development of scholarship, leadership, and professional skills of graduate students from every background.

More information can be found at: (Use the "Apply for this Job" box below)..edu

JOB SUMMARY

Under the general direction of the Vice Provost and Dean, Graduate Studies (VPDGS), the Executive Assistant provides executive, administrative and high level analytical support to the VPDGS in a wide variety of areas including: correspondence, special projects, maintenance of the VPDGS calendar and problem solving for the day-to-day operations of the Dean's Office. The incumbent will coordinate activities on behalf of the VPDGS, act as liaison to senior management across campus, oversee administrative support to the VPDGS and general office communications, independently identify issues or problems within specific management areas and issues, prioritize tasks and work independently with a high degree of confidentiality.

APPOINTMENT INFORMATION

Budgeted Salary: $78,050 - $90,400/Annually. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility:
Full benefits

Schedule Information:

• Full-time, Fixed

• Percentage of Time: 100%, 40 Hours per Week

• Days of the Week:
Mon-Fri

• Shift Includes:
Day

Employee Classification:
Career appointment

Job End Date:
None

Work Location:

UC Santa Cruz Main Campus

Union Representation:
Non-Represented

Job Code Classification: EXEC AST, Grade 20

Travel:
Never or Rarely

JOB DUTIES

80% - Executive Assistant to the Dean

• Act as point person for all staff who support the VPDGS. Coordinate workflow, communications, processes and procedures for all work done in direct support of the VPDGS. Participate in regular staff meetings to ensure that Divisional projects and issues are being handled in a timely manner.

• Exercise independent judgment to perform special assignments as requested by the VPDGS. Resolve, research, assess, and refer problems, often of a sensitive or confidential nature.

• Exercise independent judgment in bringing information and issues relating to the affairs of the division to the attention of the VPDGS. Define problems, independently conduct research as…