Construction Operations Specialist

Construction Operations Specialist

Join Mynt Systems as a Construction Operations Specialist.

The Construction Operations Specialist supports the successful execution of construction projects by providing critical administrative and logistical support, coordinating materials, documentation, and communications across teams. This position bridges Procurement, Construction Management, and Field Operations, facilitating communication between internal teams, organizing job sites for optimized material, task, and labor workflows, and ensuring deliverables are completed on schedule. The Specialist provides administrative and logistical support, allowing the Construction Manager to focus on strategic decision-making and overall project success.

Responsibilities include tracking and forecasting project progress, maintaining documentation, and overcoming unforeseen challenges.

• Construction Logistics & Procurement Support:
  • Provide procurement logistics support, ensuring all field crews have necessary materials delivered prior to task commencement.
  • Regularly visit active and upcoming projects to record progress, resolve roadblocks, and maintain schedule.
  • Support inspections and project commissioning.
  • Track and coordinate on-site equipment to maximize utilization and optimize pick-up/delivery timing.
  • Manage subcontractor scheduling and scope discussions to ensure timely completion without delays.
  • Maintain clear documentation of delivery schedules, communications, and procurement activities.
• Field & Warehouse Support:
  • Assist with physical reception and inventory of deliveries at project sites or warehouses.
  • Coordinate with superintendents and field teams to ensure site readiness and resolve material issues quickly.
  • Support warehouse organization and materials tracking.
• Project Documentation & Administrative Management:
  • Review and update tasks in software to keep construction schedules on target; report significant delays to Project and Construction Managers.
  • Facilitate information flow between office, field, vendors and customers.
  • Prepare and record meeting notes based on latest information.
  • Enter project related labor hours; assist in tracking permit approvals and related tasks.
  • Coordinate job start and close-out, including scheduling hand-off meetings and collating documents for close-out binders.
  • Collect and organize subcontractor and accounting related project documents (COI, W-9, milestone certificates, policy documents).
  • Draft requests for proposals, pre-qualifications, change orders, submittals, RFIs, RFQs.
  • Upload reports into the Lessons Learned tracking sheet and maintain organized digital filing of procurement and project documentation.
  • Support submittals, RFIs, and RFQs.
• Reporting & Communication:
  • Provide weekly status updates to project, construction and procurement leadership.
  • Participate in project meetings and huddles to report updates and ensure alignment.
  • Respond to internal and external inquiries promptly and professionally.
  • Handle confidential data professionally.
  • Perform additional tasks as assigned by management.

• "Whatever It Takes" Attitude – a mindset that anything is possible with the right information, tools, and team.
• Continuous Learner – readiness to learn and be coached; quickly absorb knowledge about construction workflows and materials.
• Results-Oriented Problem Solver – consistently moving tasks toward resolution and ensuring all steps are understood.
• Exceptional Detail Management – guarantee all promises are upheld and maintain clear, organized documentation.
• Complex Task Management – effectively track, prioritize, and complete multiple concurrent tasks.
• Critical Thinking & Roadblock Resolution – identify and resolve bottlenecks quickly.
• Superior Communication Skills – excellent written and verbal ability to facilitate information flow.
• Collaborative Team Player – support superintendents, field teams, and procurement leadership.
• Conflict Management – resolve conflict among teams or vendors professionally.
• Customer-Centric Focus – deliver a positive client experience through professional communication and organized close-out.
• Experience with construction…