Financial Specialist Sr , Perm in Santa Fe, NM

Business Unit: 23100

Financial Specialist Sr # Full-Time, Perm in Santa Fe, NM

# of Positions: 1

Administrative Office of the Courts

Business Unit: 23100

Financial Specialist Sr # Full-Time, Perm in Santa Fe, NM

# of Positions: 1

Opening Date: 10-01-2026
- Close Date: 10-15-2026

Target Pay Range/Rate: $24.983-$31.229 per hour or $51,964.64-$64,956.32 annually

Acting under general supervision perform a full range of accounting and fund management functions.

• The Financial Specialist Senior is responsible for preparing, reviewing, correcting, auditing and approving various accounting documents and financial records to ensure proper usage of budget, funds and expenditures.
• Ensures compliance with state accounting guidelines and provides information to external auditors.
• Maintains general ledgers and reconciles monthly reports.
• Performs monthly bank reconciliation for interest-bearing and non-interest bearing accounts.
• Prepares, develops, and implements budgets and may monitor payroll and benefit expenditures.
• Reviews cash and surety bonds on a daily/monthly basis and reconciles monthly bond activity.
• Maintains collateral for surety/property bonds and transfers bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury indictments/preliminary hearings.
• Manages and assists with various grants and monitoring expenditures and revenue while ensuring compliance with grant conditions.
• Prepares and submits claims for reimbursement on grants, contracts, and intergovernmental agreements.
• Prepares payment and journal vouchers, operating transfers, and financial statements.
• Reviews for accuracy and pays invoices and interacts with vendors.
• Pays invoices accurately and timely and interacts with vendors.
• Verifies and reconciles petty cash for reimbursement.
• Reviews, compiles, and submits all travel documents for employee and Judge reimbursements.
• Works with the Judicial Educations Center regarding scholarships and reimbursement for tuition and training.
• Processes and submits Jury and Witness invoices into SHARE.
• Processes and submits witness documents from the District Attorney and Attorney General's office for travel reimbursements.
• Ensures all DFA deadlines are met and submitted documents are in compliance.
• Requests refunds of filing fees or other fees as ordered by the court and collects Non
  - Sufficient Funds (NSF) owed to the court.
• Maintains and reconciles additional non-revering budget, i.e. Metro Park fund and agency account.
• Prepares and tracks statistical reports used for budgets and assists in budget preparation.
• Tracks and depreciates capital inventory and keeps current records of all fixed assets.
• Oversees recordings of warrants and initiates warrant cancellations.
• Prepares audit deliverables for submission and participates in the annual external audit.
• Assists with reconciling financial reports.
• Manages refund/suspense fund and processes jury/witness fees.
• Oversees or prepares deposit reports and monies to State Treasurer's Office.
• Processes disbursements per court order to litigants.
• Posts monthly bank interest for each interest-bearing case in Odyssey.
• Prepares yearly Unclaimed Property Report and transfers unclaimed monies to State Taxation and Revenue Department.
• Tracks Yearly 1099-int over $10.00 paid to litigants. Prepares spreadsheets at the end of the year to send to Department of Finance and Administration.
• Performs monthly reconciliation of Odyssey.
• Deposits, enters, and reconciles suspense and over payments to the Department of Finance and Administration.
• Participates in external audit processes with Judges and court staff.
• Reconciles and processes third-party credit card payments and E-Payment Deposits for courts statewide.
• Reconciles daily…