Accounts Payable Clerk

Description We are looking for an Accounts Payable Clerk to join our accounting team in Santa Maria, California. In this role, you will help keep vendor payments accurate, timely, and well-documented while supporting smooth day-to-day financial operations across multiple entities. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage a high volume of invoices while maintaining excellent internal and external communication.

Responsibilities:

- Verify vendor invoices for accuracy, required approvals, and supporting documentation before processing payments.

- Enter invoice details into the accounting system with a high level of accuracy and in accordance with established procedures.

- Manage a large volume of purchase orders and match related invoices to ensure proper authorization and payment handling.

- Coordinate vendor setup and maintain complete records, including required tax and compliance documentation.

- Prepare payment batches, secure necessary approvals, and process checks or electronic payments based on agreed vendor terms.

- Investigate and resolve invoice issues such as discrepancies, duplicate billings, missing paperwork, and payment inquiries from vendors or internal teams.

- Monitor opportunities for early payment discounts and help ensure the company benefits from available cost savings.

- Produce aging, pending invoice, and other accounts payable reports to support month-end, year-end, and ongoing financial review activities.

- Assist with annual 1099 preparation by reviewing vendor data and confirming tax identification information is accurate and complete.

- Provide support to accounting leadership and cross-functional departments with expense research, special assignments, and other accounts payable needs as required. Requirements

- Previous experience in accounts payable, invoice processing, or a related accounting support role.

- Working knowledge of invoice coding, purchase order matching, and payment processing procedures.

- Ability to manage high-volume data entry while maintaining accuracy and meeting deadlines.

- Proficiency in Microsoft Excel and comfort using accounting or enterprise resource planning systems.

- Strong analytical and problem-solving skills for researching discrepancies and resolving payment issues.

- Effective written and verbal communication skills when working with vendors, managers, and internal teams.

- High level of organization, discretion, and dependability when handling financial records and confidential information.

- Ability to work independently and collaboratively in a fast-paced environment with changing priorities.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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