Contracts Administrator

Compensation

$65,000 - $70,000 DOE

• Review contracts, draft and manage subcontracts to execution, request performance bonds, payment bonds, insurance certificates, and complete various forms and submittals
• Job set‑up tasks and complete submittal requests for projects
• Manage insurance requirements for subcontractors/haulers on projects and our insurance to our project owners
• Request subcontractor/vendor payments from the corporate office
• Coordinate apprenticeship, form submissions, notifications, and document review for prevailing wage projects
• Compile, review, and submit certified payroll reports and apprentice training forms
• Coordination of internal material contracts, reconciliation, and posting of invoices in both the accounting and job costing programs
• Review foreman reports and collect all necessary backup documentation for payroll, accounts payable, and accounts receivable processes
• Accounts Payable entry and reconciliation of vendor accounts, including managing subcontract pay estimates for each project, requesting all documents required for contract payments, creating and managing purchase orders
• Accounts Receivable billings, pay estimates, extra work, and change order processing
• Material/quantity reporting to agencies
• Assist management and estimators with miscellaneous projects and assignments
• Cross-train for weekly payroll associate, InEight Hard Dollar timesheets
• Estimating support to find bid opportunities, set up new projects bidding, request bid bonds, insurance requirement review, pre‑bid advertisements, assist in bid closings, compile and submit GFE’s and any post‑bid documentation; distribute bid results
• Out of office coverage and cross‑training of other administrative duties

Bachelor’s degree in Accounting, Business Administration or closely related field; equivalent combination of education and/or experience

• Proficient in Microsoft Office Suite, specifically Word and Excel (intermediate to advanced)
• Detail‑oriented and recognition of the importance of follow‑up and follow‑through
• Ability to interact and work dynamically in a cohesive team
• Strong communication skills - able to relate to a cross‑section of people
• Able to efficiently multi‑task

• Experience with the following software programs:
  InEight Hard Dollar, Nice Touch, SAP
• Certified payroll/prevailing wage knowledge

Successful candidate must submit to post‑offer pre‑employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on‑going drug and alcohol testing.

Santa Maria, CA, US, 93456

Hourly - Full-Time