Billing Specialist

Minx Law, PC is a Santa Monica-based intellectual property law firm. We are a client-focused, entrepreneurial firm that advises brand owners worldwide in industries such as entertainment and digital media, consumer goods, software and technology, and health and wellness. As an employee at Minx Law, you’ll have the opportunity to work with cutting-edge businesses that are building the next generation of global brands.

We are in search of an exceptional Billing Specialist to work approximately 20 hours per week. The Billing Specialist is responsible for managing the Firm’s processes and systems related to time-keeping, billing, retainer replenishment, accepting payments, collections of accounts receivables, and accounts payable.

This is a hybrid position that requires one day per week in our downtown Santa Monica office.

In order to apply for this position, please email (i) a cover letter describing your qualifications and (ii) your resume  . Please note we will only review candidates who comply with these submission requirements.

• Generate and manage edits to prebills, ensuring strict adherence to the Firm’s billing guidelines
• Conduct thorough reviews of all prebills to identify and resolve issues
• Proactively communicate with billing team to ensure adherence with client budgets
• Post bills on time
• Communicate with clients and billing team regarding delinquent payments
• Maintain the Firm’s strong relationship with clients by promptly addressing all billing inquiries
• Manage the Firm’s outgoing payments
• Process payments in accordance with the Firm’s policies and schedules
• Manage trust accounts, auto-replenishment, and installment payments
• Oversee collections efforts
• Reconcile advanced client costs to case management system

• Minimum of5 years of experience of relevant experience in professional services
• Knowledge of basic accounting principles
• Exceptional organizational skills
• Advanced knowledge of:
  • Clio
  • Excel
  • Quickbooks

$30-$40 per hour DOE

Our firm is comprised of collaborative, strategic professionals who are dedicated to total client management: we pride ourselves on responsiveness, sound judgment, and proactiveness in counseling clients. We are proudly woman-owned and welcome diverse candidates.