More jobs:
Executive Assistant
Job in
Santa Monica, Los Angeles County, California, 90403, USA
Listed on 2026-01-12
Listing for:
The Grapevine Agency
Full Time
position Listed on 2026-01-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant, Executive Admin/ Personal Assistant
Job Description & How to Apply Below
Executive Assistant to Renowned Designer
Location:
West Los Angeles
Schedule:
Monday–Friday, 9:00 AM–6:00 PM (occasional brief after-hours needs)
Compensation: ~$90,000, DOE
Benefits:
Two weeks PTO
Work Environment:
Full-time, in-office
We are seeking a polished, highly organized Executive Assistant to support a renowned designer, working closely with the Owner and Chief of Staff. This role is ideal for someone who thrives in a fast-paced, creative environment and brings discretion, sound judgment, and a proactive service mindset.
Key Responsibilities- Prepare the office each morning and maintain an organized, elevated workspace
- Manage day-to-day administrative needs including mail, printing, errands, and lunch orders
- Maintain the Owner’s written schedule book and manage detailed, dynamic scheduling
- Coordinate all travel logistics, including itineraries, boarding passes, and transportation
- Communicate daily logistics such as directions, parking, and meeting reminders
- Handle calls and correspondence with professionalism and discretion
- Assist with billing support, expense tracking, receipts, and travel reconciliation
- Coordinate dinners, guests, staffing support, and special arrangements
- Track key dates including appointments, invitations, and birthdays
- Anticipate needs and provide consistent updates throughout the day
- Exceptionally organized, discreet, and detail-driven
- Polished communicator with strong judgment and follow-through
- Comfortable supporting a high-profile principal in a fully in-office setting
- Calm, adaptable, and service-oriented
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