Administrative Coordinator III

Administrative Coordinator III

Our client, a world leader in life sciences and biotechnology, is looking for an Administrative Coordinator III based in Santa Monica, CA. Job Duration:
Long Term Contract (Possibility of Extension) Pay Rate: $29/hr on W2 Company Benefits:
Medical, Paid Sick leave, 401K

Provide high-level administrative and operational support to senior leaders and cross-functional teams within Process Development. Manage calendars, meetings, communications, onboarding/offboarding, and administrative processes to keep team operations running efficiently.

Key Responsibilities:

• Manage complex calendars, meetings, travel, and expenses for senior leaders.
• Coordinate leadership meetings, agendas, action items, and follow-ups.
• Support presentations, team communications, announcements, and events.
• Coordinate employee/contractor onboarding, offboarding, transfers, and organizational changes.
• Maintain org charts, distribution lists, SharePoint repositories, and administrative records.
• Support cross-functional meetings, leadership reviews, all-hands, and special projects.
• Act as a liaison between leaders, employees, contractors, and business partners.
• Improve administrative processes, tools, and workflows.

Qualifications:

• Bachelor's degree or equivalent experience preferred.
• Experience supporting senior executives, directors, or leadership teams.
• Strong organization, communication, and coordination skills.
• Proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Ability to manage multiple priorities, handle confidential information, and work in a fast-paced environment.

If interested, please send us your updated resume at  /