Administrative Assistant

Oct 16, 2026 |Jobs & Employment | Santa Monica Reference: 20773

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Duties of the Administrative Assistant include providing support to managers and employees, assisting in daily office needs and managing general administrative activities.

Responsibilities:

• Acting as a virtual assistant.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures
• Maintain contact lists.
• Planning and scheduling meetings.
• Recording the meeting (if required).
• Researching and organizing data
• Performing bookkeeping tasks.
• Keeping confidential information.
• Book travel arrangements.
• Submit and reconcile expense reports
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.

Skills:

• Proven experience as an administrative assistant or in a similar role
• Strong organizational skills with the ability to multitask and prioritize tasks effectively
• Excellent verbal and written communication skills
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with Google Suite (Docs, Sheets, Slides) is a plus
• Attention to detail and problem-solving skills
• Ability to work independently with minimal supervision
• Customer service-oriented mindset with a professional demeanor
• Knowledge of basic medical office procedures is an advantage
• Experience in event planning or coordination is a bonus

This is an exciting opportunity for someone who is organized, detail-oriented, and enjoys providing administrative support. If you are looking for a dynamic role where you can utilize your skills in a fast-paced environment, we would love to hear from you.