Development Assistant

Job Description

Job Description

Westside Food Bank, a non-profit social service organization, is seeking a part-time Development Assistant. WSFB distributes more than 5 million pounds of food yearly to nearly 60 non-profit social service agencies and is expanding services with the increase in local need. The Development Assistant is part of the Development Department and will support Westside Food Bank's Development Strategist, Senior Development Manager, and Senior Development & Communications Coordinator.

This is a non-exempt, hourly, hybrid position. The Development Assistant works under the general supervision of the Development Strategist, reports directly to the Senior Development Manager, and works cooperatively with other departments.

The Development Assistant is an essential support role within Westside Food Bank's Development Department. This position ensures smooth daily operations through database management, donor acknowledgments, event support, and administrative coordination. The Development Assistant will maintain accurate donor records, ensure timely donor stewardship, and support communications and fundraising efforts.

• Accurately enter all donor contributions and in‑kind gifts into Bloomerang.
• Prepare and send acknowledgement letters and donor receipts in a timely manner.
• Reconcile donations with the Finance department monthly.
• Update donor profiles, resolve duplicate records, and maintain data integrity.
• Upload volunteer and donor data from multiple sources including Classy, Qgiv, Facebook, Pay Pal, and Stripe.
• Maintain login credentials for platforms and update shared documentation.
• Create custom reports and dashboards to monitor fundraising performance trends for all appeals/campaigns and events.

• Produce personalized thank-you letters, including for tribute gifts and stock donations.
• Assist in making thank-you calls to first-time donors.
• Monitor and respond to donor inquiries, resolving issues professionally and courteously.

• Support appeal mailings by preparing lists, materials, and documentation.
• Assist with the entry of campaign codes and tracking for digital appeals.
• Maintain organized digital files for campaign performance and invoices.

• Assist with Hunger Walk logistics including supply inventory, registration tracking, and packing event materials.
• Provide administrative and event support for community events and third‑party fundraisers.
• Help with setup, volunteer check‑in, and day‑of logistics for key events.

• Help format and send email newsletters and e‑blasts.
• Proofread print and digital communications.
• Assist in creating flyers and promotional materials using templates.

• Attend weekly team meetings and other meetings as necessary.
• Maintain organized filing systems and support coordination of development calendars.

• 1‑2 years of experience in nonprofit development preferred.
• Detail‑oriented with strong organizational and time management skills.
• Proficiency with CRM systems such as Bloomerang.
• Proficiency with Microsoft Office Suite, Google Workspace, Slack, project management software, etc.
• Proficiency in online graphic design tools such as Canva.
• Excellent interpersonal and written communication skills.
• Ability to manage multiple tasks in a collaborative environment.

• Part‑time, non‑exempt, hourly 25 hours/week at $27/hour.
• The position is hybrid with in person days reporting to our offices in Santa Monica.
• Monday‑Friday, 5 hours a day, with flexibility.
• Occasional evenings/weekends (up to 10/year) required.
• Mileage reimbursement available.

• Medical (Kaiser HMO):
  Premiums fully covered by WSFB for the employee. Dependent coverage is available, employee pays 2% of their wages for coverage and WSFB pays the rest.
• Dental (Delta Dental PPO):
  Premiums fully covered by WSFB for the employee. Dependent coverage is available at 25% of the premium cost.
• 4% Safe Harbor 401k Match with…