Senior Personal Assistant

Overview

Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization.

• Act as the main point of contact for the high-level executive
• Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
• Support an executive with meeting preparation and take minutes
• Perform office management duties such as organizing filing systems and ordering office equipment and supplies
• Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
• Ensure basic bookkeeping duties are completed
• Make sure executive schedules including travel arrangements, itineraries, and team meetings are organized and up-to-date

• Accustomed to working on strict deadlines and handling confidential information
• 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
• High school diploma or G.E.D. required
• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• Familiar with Microsoft Office

$50,000-$70,000 per year