Accounting Assistant​/Book Keeper

Contract Recruiter and HR Operations (Neil Med Pharmaceutical), Freelance Prompt Engineer

SUMMARY OF RESPONSIBILITIES:

The Accountant Assistant/Bookkeeper will support the finance department with a variety of accounting and bookkeeping tasks. This role requires a basic understanding of accounting principles and proficiency in data entry and record‑keeping. The ideal candidate will be detail‑oriented, organized, and able to work efficiently in a fast‑paced environment. This is a full‑time on‑site position based in our Santa Rosa headquarters, with no option for remote or hybrid work.

• Record day‑to‑day financial transactions and complete the posting process.
• Verify and reconcile transactions.
• Process accounts payable and accounts receivable.
• Prepare and reconcile bank statements.
• Review and process expense reports.
• Sort out accounting and clerical duties.
• Maintain and update the vendor master file.
• Assist in the preparation of journal entries.
• Maintain credit card payment custody and ensure proper documentation is captured.
• Complete ad‑hoc requests and projects as assigned.

KNOWLEDGE:

• Bachelor's degree in Accounting or related field preferred; or equivalent experience.
• 1‑2 years of experience in bookkeeping or accounting.
• Familiarity with accounting software (e.g., Quick Books, Net Suite).
• Proficiency in Microsoft Office Suite, especially Excel.
• Basic knowledge of US GAAP.
• Strong attention to detail and accuracy.

SKILLS/

COMPETENCIES:

• Enthusiastic, positive, and collaborative.
• Good written and oral communication skills.
• Professional, trustworthy, and able to maintain confidentiality.
• Ability to work on multiple projects simultaneously.
• Ability to work independently with limited supervision.
• Fluent in Spanish and English is a plus.

• Medical, Dental, and Vision Plans
• 401(k) with 4% employer contribution
• $50,000 company paid Life Insurance policy
• Six paid holidays

• Seniority Level: Associate
• Employment Type: Full‑time
• Job Function: Accounting/Auditing and General Business
• Industry: Pharmaceutical Manufacturing