Family Engagement & Registration Coordinator, URJ Camp Newman

Family Engagement & Registration Coordinator, URJ Camp Newman

Location: Hybrid (Northern California, preference for Northern California area). Expect to be at Camp Newman throughout the summer camp season.

Organization: Union for Reform Judaism

Employment Type: Full Time, Benefits Eligible, Exempt, MNGT

Department: Camps & Immersives – URJ Camp Newman

Reporting to: Business Manager

Start Date: January 1, 2026

Salary Range: $70,300 – $72,000 plus competitive benefits package

The Role

The Union for Reform Judaism (URJ) Camp Newman seeks an organized, detail‑oriented, and customer‑focused Family Engagement & Registration Coordinator to support the camp’s operational success and long‑term growth. The Coordinator is often the first point of contact for parents and guardians, guiding them through registration, forms, travel, scholarships, and related needs. This role ensures smooth and efficient registration processes, maintains accurate administrative systems, and provides exceptional customer service to camp families.

Additionally, the Family Engagement & Registration Coordinator oversees key administrative processes for summer staff, faculty, and visitors, including contracts, payroll paperwork, and compliance tracking.

What You Will Do

Family Engagement & Camper Registration

• Serve as the primary contact for families regarding registration, scholarships, and program protection insurance.
• Guide families through the registration process with warmth, clarity, and attention to detail.
• Manage the camp registration system (Camp Minder), including data entry, enrollment, and reporting in alignment with organizational standards.
• Monitor enrollment capacity, manage waitlists, collect camper forms, and coordinate related communications.
• Create and maintain prospective family records in Salesforce.
• Generate and distribute post‑session and end‑of‑summer reports.

Staff, Faculty & Visitor Administration

• Develop and manage efficient systems for tracking staff forms, pre‑camp trainings, and salaries.
• Serve as the liaison with URJ HR/Payroll to ensure accurate and timely summer payroll processing.
• Set up required staff forms and processes in Camp Minder.
• Issue volunteer agreements and required paperwork for summer faculty, visitors, and spouses.
• Track completion of all required forms and pre‑camp trainings.

Operations & Logistics Support

• Coordinate with parents to ensure timely submission of transportation information.
• Maintain and update spreadsheets tracking late arrivals, interim travel, and early departures.
• Assist with supervision and task assignment for summer office staff; onsite presence during the summer is preferred.
• Manage Camp Minder access for full‑time staff and seasonal medical and communications teams.
• Oversee the end‑of‑season Lost and Found process.

Who You Are

You are an organized, dependable, and service‑minded professional who thrives in a fast‑paced, mission‑driven environment. You take pride in creating order out of complexity and in helping families feel supported and confident throughout their camp experience. You bring strong administrative and communication skills, a collaborative spirit, and a deep commitment to excellence, accuracy, and care in your work. Whether managing details behind the scenes or engaging directly with parents, staff, and faculty, you approach each interaction with warmth, patience, and professionalism.

Keys to Success

• Exceptional Organizational Skills – manage multiple tasks, deadlines, and systems simultaneously.
• Strong Communication and Customer Service – communicate clearly, patiently, and warmly with families, staff, and colleagues.
• Detail‑Oriented and Accurate – handle complex administrative work with precision.
• Technology and Systems Savvy – comfortable with Camp Minder, Salesforce, Excel, One Drive, and SharePoint.
• Collaborative and Professional – work well with others in a fast‑paced camp environment, maintaining confidentiality and fostering a positive experience.
• Passion for Jewish Camping – enthusiasm and appreciation for Jewish camp mission.
• Creative Builder of Inclusive Communities – actively contribute to welcoming, inclusive, and engaging environments.

Qualifications

• Familiarity with…