Office Manager; Bilingual
Job in
Santa Rosa, Sonoma County, California, 95407, USA
Listing for:
Roseland School District
Full Time
position
Listed on 2026-10-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Education Administration, Administrative Management, Clerical
Job Description & How to Apply Below
Position: Office Manager (Bilingual Preferred)
Office Manager/School Secretary
Roseland Accelerated Middle School is seeking an Office Manager to support our students, families, and staff. Bilingual skills are preferred. Employees who qualify through the District's bilingual competency assessment are eligible for a $2,000 annual bilingual stipend.
Schedule:
Monday-Friday, 7:45 a.m.
- 4:15 p.m.
Work Location:
Roseland School District;
School Site as Assigned
Hours:
Eight (8) hours per day
Responsible To:
School Principal or Designee
Salary:
Placement on appropriate salary schedule
Benefits:
Eligible for regular district benefits
Work Year: 10 ½ months
The office manager/secretary works under the supervision of the School Principal or Designee and is responsible for the general operation of the school office.
General Office Responsibilities:
Answers telephones in a pleasant manner and maintains a courteous demeanor while speaking to the public.Greets parents and visitors in a friendly manner and helps or refers them as necessary.Responsible for maintaining a clean and professional school office environment; refers necessary cleaning or maintenance to the custodial staff.Orders office supplies as needed and coordinates school-wide supply order annually.Utilizes computer and data management programs to maintain student data collection.Manages facilities use requests. Contacts outside organizations when necessary.Coordinates the organization of all office and student files in an organized manner.Coordinates distribution of mail to staff.Communicates with payroll technician regarding staff leaves.Keeps record of teacher substitute timesheets and submits them on a monthly basis to the business office.Trains and directs the work of the office assistant.Assists as needed in arranging for substitute yard and cafeteria supervision when aides call in sick or are otherwise engaged and unable to perform supervision responsibilities.Duties Related to Student & Parents:
Maintains an emergency card file on all students.Monitors students who are sent to the office to see the principal.Maintains student sign-out list, and volunteer/visitor sign-in/out list.Maintains Student Council bank account.Assists students when they are sick or injured. Monitors all prescribed drugs and keeps them in a locked cabinet. Contacts school nurse or parent when necessary and appropriate.Completes accident report forms and distributes appropriately when necessary for students or staff.Completes or requests completion by a witness of RESIG Student Accident Report whenever necessary.Other related duties as assigned.Duties Relating to Student Enrollment/Attendance:
Responsible for the proper enrollment of all students, including the collection and distribution of any required documentation such as; health records, immunizations and parent info.Responsible for student attendance including required SARB notices, monthly attendance reports and independent study.Maintains student cumulative files, including:- Sending records when students leave.
- Transfers student records to new school of attendance.
Prints and posts class lists.Duties Relating to First Aid:
Administers minor first aid to students. Refers serious injuries to sources listed on emergency card.Checks ill students who are sent to the office. Telephones parents to pick up students when they are incapable of returning to class.Administers to student, with parents and physician's approval and completion of state required form, exact prescribed dosage of medication.Maintains a clean, adequately supplied first aid/emergency kit.Qualifications:
REQUIRED:
High school diplomaAppropriate computer and software skillsSecretarial/general office experienceDESIRED:
Experience working in a school settingExperience with computer systemsFluency in English and Spanish, both oral and writtenIntegrity, honesty, warmth, sense of humor, and a genuine interest in others
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