Payroll Specialist

First Application Review Deadline

1/8/26

Position is open until filled. Completed applications received by the application review deadline will be given priority consideration. It is the candidate's responsibility to be sure that ALL required materials noted under the application procedures section of this job announcement are submitted.

• First Round of Interviews: 1/22/26 & 1/23/26
• Finalist Interviews: 1/29/26 or 1/30/26
• Desired
  
  Start Date:
  
  2/17/26

• Salary Range: $6,847.00 - $8,325.00 per month (25/26 Classified Salary Schedule); maximum initial placement at mid-range, which is $7,547.00 per month (placement within this range is based on assessment of previous experience as documented in application materials). An additional 2% compensation will be added to the base salary for an earned doctorate degree.
• Fringe Benefits: The District offers a competitive health & benefits package for employees and eligible dependents. Benefits are pro‑rated for part‑time employees. You can learn more on our Benefits page.
• Leave/Holiday Time: Full‑time classified unit members earn 8 hours of sick leave and start off accruing hours of vacation for each month worked (accrual rate increases after first year of employment and rates are pro‑rated for part‑time employees). Employees are also compensated for holidays recognized by the District (18 holidays/year, pro‑rated for part‑time employees).
• Retirement: Santa Rosa Junior College is a CalSTRS and CalPERS employer. Eligibility will be determined based on the regulations established by both agencies.

Ensures accurate and timely production of the District’s payroll by overseeing and auditing payroll processes. Coordinates retirement enrollment process for all new associate faculty. Administers and creates employee payroll records and maintains current information in the payroll system. Assists employees and external vendors with payroll inquiries and issues. Administers the employee online portal, garnishments, digital archives, health savings account, and payroll records.

Serves as a lead worker to other staff in the area.

This is a regular, full‑time (1.0 FTE), 12‑month, classified position. The tentative work schedule will be Monday through Friday from 8:00 a.m. to 5:00 p.m. This position is contingent upon funding and Board approval.

Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

• Assists in daily operations and serves as a representative of the Payroll Department providing technical expertise, training, and analytical support to staff. Audits work for accuracy, completeness, and compliance with applicable local, state, and federal laws, rules, regulations, and collective bargaining agreements.
• Analyzes and audits accounting and payroll calculations. Oversees the closing, processing, and transmittal of payroll.
• Compiles data, performs technical analyses, and creates payroll reports. Analyzes data to verify information and recalculates to comply with reporting requirements.
• Collaborates across departments and with external vendors to implement current regulations and develop new programs. Provides auditors with payroll documentation, audit responses and corrective actions.
• Makes recommendations for improvement and assists in review and implementation of new payroll systems and processes.
• Composes and distributes payroll documents to employees and external agencies. Receives and responds to all wage‑withholding requests and disseminates information to employees. Responds to disputes and serves as a liaison to employees and agencies regarding payroll functions. Responds to subpoenas for wage information.
• Administers health savings accounts, and processes enrollment and oversees payroll deductions for health and welfare benefits; processes electronic transfers to fund health accounts.
• Assists with research and analysis of retirement systems, flexible spending accounts for health benefits, and tax codes.
• Serves as lead worker to other classified and short‑term, non‑continuing employees in the area.
• May…