Senior Project Manager

About The Company

PEP Housing has been building community from the heart since 1978. We build and manage affordable housing for seniors living on fixed, limited incomes. Our residents live independently in a beautiful, safe place while aging with the grace and dignity deserved by all. With 21 properties, over 650 residents and projects under construction, we keep busy!

Reporting to the Vice President of Real Estate Development, the Senior Project Manager plays a critical leadership role in advancing PEP Housing’s mission to develop and preserve high-quality affordable housing for low-income seniors. This role is responsible for managing all phases of the real estate development process—including site acquisition, entitlements, planning, community outreach, financing, and construction oversight. The Senior Project Manager will work collaboratively with internal departments, public agencies, consultants, and community partners to move projects from concept to completion.

In addition to new development, the role will support efforts related to the preservation and rehabilitation of existing properties, as well as special initiatives aligned with organizational goals. Success in this role requires a high degree of initiative, strategic thinking, and the ability to effectively manage multiple projects while fostering strong relationships with a diverse range of stakeholders.

• Responsible for researching and securing viable funding sources to support feasibility, pre-development, construction, and permanent loan phases of development.
• Oversee preparation and submittal of complete funding applications, including organizing and assembling reports, attachments, graphics, budgets, narratives, letters, certifications, and other documentation, as needed.
• Manage RFPs, selection and negotiations related to lender and equity investments.
• Lead in negotiations with lenders, investors, and grantors while incorporating reviews and approvals from multiple departments within the organization.
• Represent the Real Estate Development department at staff, Council, Supervisor, etc. meetings, as needed.
• Assign and oversee tasks assigned to support staff, as appropriate.
• Responsible for securing entitlements for new projects in the Real Estate Development pipeline.
• Research zoning and entitlements requirements and procedures.
• Oversee submission and approval of zoning applications and other required city approvals.
• Initiate and lead in community outreach and engagement work, including presenting to community groups, Planning Commissions, Design Review Boards, City Councils, Board Committees, etc.
• Oversee identification, selection and contract negotiations with development related vendors, consultants, and contractors.
• Manage design development process, using continuous input through the course of the project development and completion from Asset Management, Property Management and Services Departments.
• Coordinate and oversee the work of the development team to maintain budget, quality, and schedule.
• Monitor construction work, ensure high quality work, and meet project schedules.
• Responsible for developing and maintaining multiple budgets and financial pro forma throughout the development process.
• Conduct feasibility analysis of new and existing properties.
• Develop and manage project budgets, cash flow projections and schedules from project inception through construction completion, including the implementation of cost containment strategies and value engineering processes throughout the project lifecycle.
• Manage transition of completed projects from development to operation.
• Oversee scheduling and coordination of marketing and lease up of properties.
• Ensure successful close out of funding and investor requirements.
• Manage complete packaging and transfer of project documents, agreements, and terms to Asset Management and Services teams.
• Assist with management and resolution of construction warranty claims through year 1.
• Participate in industry advocacy and marketing efforts for the organization.
• Participate in workshops and speaking engagements.
• Participate in advocacy efforts for the industry, as…