Construction Admin and Permit Specialist

Construction Admin and Permit Specialist

Location: Sarasota, FL

Employment Type: Full-Time

About Us:

Jonas Yoder Custom Homes, Inc. is a custom home builder dedicated to integrity, quality craftsmanship and outstanding customer service. We’re seeking a detail-oriented and motivated Construction Admin & Permit Specialist to join our team. This role plays a key part in supporting permitting, estimating, administration, and accounting functions for our company.

Key Responsibilities:

• Complete permit application packages for submittals
• Track permit applications and processes through completion
• Prepare permit addendums after the start of construction
• Assist with printing and distributing plans for bidding
• Track bids, complete follow-up calls and emails
• Review and update contracts as directed
• Develop and update historical cost spreadsheets

Administration

• Greet customers and vendors in person and over the phone
• Answer and direct phone calls, take messages as needed
• Schedule appointments for principals
• Monitor daily emails and track communications with potential and new customers
• Follow up on calls and emails with clients and vendors
• Draft and send sign-off documentation to customers
• Create and maintain Spec Books
• Coordinate scheduling and communication with vendors
• Maintain organized files and assist with monthly compliance checks (GL & Workers Comp)
• Provide general administrative support to the Director of Operations

Accounting

• Digitally stamp and file invoices in project manager folders
• Help monitor NTOs, obtain partial & final releases, and send to lenders when needed
• Download and organize monthly credit card statements
• Send weekly project reports to project managers
• Enter job estimates into Quick Books and coordinate review with accounting team
• Assist with vendor outreach and onboarding
• Develop and update historical cost spreadsheet at the closing of each project

Qualifications

• Previous experience in construction administration, permitting, or related field preferred
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite, Google Workspace, and Excel
• Experience with Quick Books is a plus
• Excellent written and verbal communication skills
• Self-motivated, detail-oriented, and able to manage multiple priorities

Seniority level

• Entry level

Job function

• Management and Manufacturing

Referral messages and unrelated postings have been removed to focus on the role details.