Financial Assistant; Short-Term, Temporary

Financial Assistant (SHORT-TERM, TEMPORARY)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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SHORT - TERM, TEMPORARY STAFF POOL

This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.

To perform a variety of clerical accounting duties in support of an assigned financial services function; to prepare, process, and review financial records and reports related to area of assignment; and to provide administrative support to an assigned supervisor.

This is a temporary, hourly position, with possible assignments located at either WVMCCD campus. Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.

$31.41 (hourly)

Due to the temporary nature of this position, benefits are not included.

• Two years of responsible financial recordkeeping experience.
• Equivalent to the completion of the twelfth grade.

Not Applicable

• Review, sort, verify, track, maintain backup documentation and process invoices; post and process payments and prepare purchase orders and checks and utility, bond and other bills and invoices.
• Calculate, balance, enter and distribute checks and other items according to policy.
• Process vendor checks for conference reimbursements, special authorizations, pre-payments, W-9 tracking, 1099 form filing, mileage reimbursements and related items.
• Coordinate weekly check run process, including printing, verifying, and mailing of checks for a variety of payments.
• Set up and maintain a variety of contracts; establish appropriate tracking and filing systems.
• Verify and accrue sales tax in compliance with state and district regulations.
• Assist with periodic financial processes including audits and year-end closing.
• Respond to questions from district staff and outside vendors regarding a variety of issues related to assigned function.
• Establish and maintain filing systems for a variety of documents and records related to area of assignment.
• Perform related duties as assigned.

Perform related duties as assigned.

• Interested applicants must submit online all materials requested, including:
  • A completed online West Valley-Mission Community College District application; and
  • Resume
• All sections of the online application, including Education and Work History, must be completed thoroughly.
• Supervisor(s) name(s) and telephone numbers must be included in the application.
• Incomplete applications will not be considered.
• Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
• The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn:
Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone:  Fax:
Email:
Jobs

• Applications will be screened by appropriate department representatives on an as-needed basis. Qualified applicants who best meet the needs of the division will be contacted for an interview.
• Travel expenses to attend the interview are the responsibility of the candidate.
• Applications will remain in our online system for 1 year. Each year, part-time pools will be refreshed and…