Accounts Receivable Administrator

Objective:
The Accounts Receivable Administrator ensures clients are properly invoiced for products and services. They ensure invoices are sent out in a timely manner, verify and record transactions and resolve account discrepancies.

Reports to:

Senior Accountant

Direct Reports:
None

Location:

Corporate

Main Responsibilities:

Communicate with internal/external customers regarding credit accounts.

Manage incoming accounts receivables inbox.

Follow up on open jobs so invoices can be sent out.

Verify invoice amounts against purchase orders and/or signed contracts.

Generate, modify, and submit invoices.

Gather and submit additional documents with invoices as per client’s requirements (WCB information, safety sheets).

Apply incoming payments to the correct credit account s.

Collect incoming cheques and reconcile with bank accounts.

Inform Design Consultants when payments are received from non-credit customers so jobs can be released.

Assist with preparation of month end working papers.

Daily bank reconciliations and cash updates.

Weekly Order reporting.

Investigate variances on customer payments and account balances.

Skills and Abilities:

Attention to detail and high degree of accuracy.

Excellent communication skills and able to work effectively in a team environment.

Strong computer skills with proficiency in Microsoft Office.

An organized mindset and proven ability to deal with competing deadlines.

An inquisitive mindset, able to dig into information to find opportunities for improvement.

The ability to calculate and manage accounting figures .

Basic understanding of accounting principles.

Willingness to work a flexible schedule.

Experience in Microsoft Dynamics or 2020 Insights is an asset.

We have:

Training, development & career progression

Competitive benefits plan

Employee Assistance Program

DPSP matching program

An inclusive company culture

Discounted Corporate Leisure Card Program

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