Administrative Assistant

MLT Aikins is a full-service law firm of more than 350 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, M Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

MLT Aikins Saskatoon is in search of an administrative assistant to join our Office Services department. This is a full‑time position responsible for providing administrative and clerical support in the Saskatoon office.

Our ideal candidate is self‑motivated, enthusiastic and proactive in approach and highly organized, has superior computer and time management skills, excellent interpersonal and communication skills and able to work both independently and as part of a team. The successful candidate must be able to follow detailed, complex instructions, often with minimal supervision, multi‑task and thrive in a fast‑paced legal professional team.

Prior experience in a professional or legal environment is considered an asset.

• Accurately scanning closed files and confirming they are saved to the document management system appropriately
• Performing inter‑office mail rounds
• Preparing outgoing mail with postage and creating courier weigh bills for outgoing packages daily
• Ordering and restocking office supplies/tabs on each floor within the office as required
• Covering reception daily for breaks and lunch hour
• Providing full‑time coverage as required at reception during any sick leave, vacation leave and earned days off (EDOs) including adjusting work hours and/or overtime
• Backing up office services team for any sick leave, vacation and EDOs including adjusting work hours and/or overtime
• Overseeing, in conjunction with the office services team, the general cleanliness of the office and lounge kitchen, which includes regularly scheduled cleaning

• Graduate of a recognized administrative assistant program (equivalencies will be considered)
• Minimum two years of experience as an administrative assistant, office services, hospitality or business centre role
• Strong computer skills including experience with Adobe Acrobat and Microsoft Word, Excel, PowerPoint and Outlook
• Physical mobility for requirements of mail and document production and the ability to lift up to a 20‑pound file box

• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options
• Growth and development opportunities
• Mentorship and support

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, click the “Apply now” button below to set up a candidate profile and submit your resumé and cover letter. Only those candidates selected for interviews will be contacted.