Executive Assistant to Vice President Operations

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Executive Assistant to VP, Canadian Operations & VP, Quality
Job location:
Hybrid with requirement to travel to across network of facilities in Ontario on an as needed basis
Hours: 40 hours per week with flexiblity to work across multiple time zones
Employment type:
Full-time Permanent
Salary : $75,000 - $80,000 to start

Aurora is proud to be a global leader in the cannabis industry. With a smart strategy, unmatched talent and focus on our long-term success, we believe we have a bright future.

At Aurora, we’re passionate about helping patients improve their lives through high-quality premium medical cannabis under brands they can trust and rely on. Our products, available across Canada, Europe, Australia, and New Zealand, include leading brands like Pedanios, Indi Med, San Raf, Whistler, Greybeard and Craft Plant.

Our diverse team works passionately across various roles, from manufacturing to corporate positions, and many more, united by our purpose:
Opening the World to Cannabis. Enabled by science and empowered by people, for patients and consumers. We collaborate globally, embrace change with courage, stay agile, and treat everyone with compassion. We live our values daily, making a meaningful impact on patients, communities, and our A-Team.

Aurora Cannabis is currently recruiting an Executive Assistant to support the Vice President, Canadian Operations and the Vice President, Quality The successful candidate will be responsible for a variety of administrative, clerical, financial tasks.

The ideal candidate will have considerable skill in working as an executive assistant in a fast-paced and dynamic industry and is comfortable working across multiple locations and time zones. The successful candidate will be highly organized, possess strong decision-making skills, proven ability to establish priorities, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement.

The Executive Assistant is experienced working with all levels of an organization, communicating with sensitive stakeholders, and maintaining professionalism and utmost confidentiality.

• Maintains a close working relationship with other departments within the company
• Serve as the primary point of contact for internal and external stakeholders on business matters
• Prepares agendas, attends meetings, schedules and takes minutes at internal and external meetings as requested
• Prepares and submits expense reports
• Handles and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met. Collects, consolidates information, and schedules
• Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail
• Assists with internal and external communication efforts; organizes and coordinates special events and projects
• Proactive coordination of the Vice Presidents daily calendar and scheduling of appointments
• Communicates information and instructions staff to his/her team and outside agencies/individuals as required
• Coordination of travel arrangements (accommodation, flights, vehicles, etc.) as requested
• Supports the Vice Presidents' to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities
• Oversees the email of the Vice Presidents as required, handles sensitive information appropriately and uses good judgment in problem solving
• Related projects and research as required
• On-site support when VPs are on site
• Assisting the Vice Presidents' direct reports as required

Commitments and engagements may extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support beyond regular office hours across multiple time zones around Canada and across the world.

• Proficiency in the use of computer software for Microsoft applications – Word, Excel, Powerpoint
• Strong technical skills, adept with Google Apps for Business, Google…