Office Administrator, Medical Diagnostics

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Location Saskatchewan Polytechnic Saskatoon Campus

Hours of Work Regulated 36 hours (5/4 work pattern)

Salary Range $28.82 per hour - $34.44 per hour

Temporary Market Stipend

Total Assigned days (AC) / Total Hours per biweekly pay

72 hours per biweekly pay
Please note that this position is expected to work full-time hours; however, under the terms of the Collective Bargaining Agreement ( CBA ), it is classified as a part-time position because the appointment is for less than one academic year.

Job Duties

The Office Administrator works with the Academic Chair and Program Head(s) to understand priorities, allowing for coordination of the administrative workflow to support smooth operations for the Medical Diagnostic Programs. The Office Administrator coordinates continuous improvement initiatives, develops templates and processes to eliminate duplication and errors, and trains new administrative staff. The Office Administrator ensures effective communication across various teams, arranges office resources for new faculty and staff and supports event planning.

The position also provides significant academic and program management support, including managing evaluations for multiple programs, handling textbook requisitions, assisting with accreditation processes and maintaining scholarship information. In addition, the individual is responsible for meeting coordination, taking meeting minutes, and preparing materials for presentations. Report preparation is a key aspect of the role, including reconciling procurement card expenses, tracking staff absences and timesheets, and creating purchase requisitions as requested by the Academic Chair.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

Specific Accountabilities

• Coordinate projects related to continuous improvement initiatives for effective and efficient departmental processes as directed by the Academic Chair of the Medical Diagnostics Department.
• Develop various forms, templates, and processes for ease of use and elimination of duplicating/errors for Academic Chair and over 60 staff members.
• Train/Mentor new administrative staff with Saskatchewan Polytechnic in addition to department needs and processes.
• Collaborate with other Saskatchewan Polytechnic departments within the School of Nursing and the School of Health Sciences to provide leadership in the design, implementation, and evaluation of strategic and quality improvement initiatives e.g. interprofessional education, research, and faculty mentorship.
• Facilitate departmental wide coordination of quality improvement projects and strategic initiatives.

• Maintain a high level of confidentiality for items of a sensitive nature while assisting the Academic Chair with appointments, developing processes and other needs as required.
• Arrange office space, phones, computers, supplies, email accounts, furniture and office keys for new faculty and staff. Coordinate the moving of faculty from office to another as required.
• Facilitate assembly of orientation packages for new faculty and assist with orientation of faculty to the General Office procedures, forms…