International Operations Coordinator

Job Content (SDF) Details

Competition Number P17826

Posting Title International Operations Coordinator

Classification Band 6

Location Saskatchewan Polytechnic Saskatoon Campus

Other Location(s) Saskatchewan Polytechnic Saskatoon Campus Building Other Building

Date Posted 08/21/2026

Closing Date 09/01/2026

JIQ # 226

Start Date 09/14/2026

End Date Open Until Filled

No Ongoing No Category of work Full Time Bargaining Unit Professional Services

Hours of Work Regulated 36 hours (5/4 work pattern)

Salary Range $2,075.08 to $2,479.38 bi-weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay

Regulated 36 (5/4 work pattern)/72 hours per biweekly pay

Posting Status Open

Special Instructions to Applicants

Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.

Reporting to the Director of International Enrollment, the International Operations Coordinator plays a central role in providing operational support to multiple International Education areas. The position serves as a primary point of contact for prospective and current international students, leading the triage and coordination of inquiries received through phone, email, appointment systems, social media, and client relationship management platforms to ensure timely, accurate, and student focused service.

In addition to student support, the role is responsible for financial, logistical, and operational coordination for the department. This includes acting as the lead resource for purchasing, processing, and reconciling overseas contractor and agent accounts, coordinating invoice payments, and supporting budget activities. The position also manages departmental logistics such as domestic and international travel arrangements, expense claims, and event coordination for international student engagement activities, including, from time to time, partners participating in Saskatchewan Polytechnic visits.

This position will play a lead role in triaging inquiries from prospective and current international students through a variety of methods – phone, email, appointment booking, social media and client relationship management software. Proficiency in a second language is considered an asset.

• Assess, problem solve, and triage issues related to meeting scheduling, workshops, orientations, or the provision of accommodations in collaboration with relevant stakeholder units.
• Assess, respond to, and triage difficult situations involving prospective and current students using a trauma informed approach, including deescalating emotionally charged situations.
• Ensure confidentiality, sensitivity, and discretion in all employee and student interactions in alignment with International Education and Student Services practices.
• First point of contact for international students and visitors to Canada

Act as lead resource for departmental purchasing, processing and reconciling overseas contractor and agent accounts, coordinate and pay invoices.

• Work with the Agent Relations Specialist and Manager, International Enrolment, to monitor, compile, and reconcile financial records, including adjustments for foreign currency exchange.
• Provide support in keeping financial records for educational agent and in-country representative agreements and activities, ensuring strong attention to detail for each specific contract.
• Support the International Education Director and Managers in developing budget input forms and providing input for divisional budget projections.
• Support reconciliation of international events and travel expense forms, including calculating varying per diems and reconciling exchange rates.

Coordinate all travel for the department, including overseas travel and process expense claims; support event coordination for both prospective and current international students, and when required for students going abroad on Saskatchewan Polytechnic approved Global.

• Ensure Saskatchewan Polytechnic visitors are prepared for visa applications and have all required details for engagement activities.
• In collaboration with the International Education AVP, the Director and Managers review and update technical guidance, with particular attention to insurance, travel advisories, and Saskatchewan Polytechnic policies and procedures.
• Act as the departmental contact for inbound and outbound delegations and visits and provide Saskatchewan Polytechnic and external…