Pre-Clerkship Administrator, College of Medicine

Pre-Clerkship Administrator, College of Medicine
The Undergraduate Medical Education program has expanded seats in the Doctor of Medicine program at the Saskatoon campus. This position will work with a team of motivated staff and faculty to support medical education at the Saskatoon campus, and in the province of Saskatchewan.

Primary

Purpose:

This individual will support faculty and students in the second year of medical education (Pre-Clerkship). The focus will be on supporting Foundations courses and clinical learning experiences through both case-based and evidence-based learning opportunities.

Nature of Work:  Reporting to the Manager, Undergraduate Medical Education (UGME), and working closely with the Academic Director, this administrator works very closely with the Year 1 & 2 Chairs, Module Directors, Section Leads, and other staff supporting these faculty; specifically but not limited to the Curriculum Integration and Evaluation and UGME Pre-Clerkship Program Coordinators.

This work supports complex, foundational courses in the second year of the undergraduate MD program, as well as case-based and evidence-based learning components. The coordinator will interact with many full-time faculty (both clinical and basic sciences) as well as community-based faculty and staff across instructional sites and the province. This position requires the ability to work under pressure in a fast-paced environment while balancing competing deadlines and multiple tasks.

Based on the unpredictability/complexity of physician’s schedules, some work may occur outside of prescribed office hours.

Typical Duties or Accountabilities
Administrative:

Assist the Pre-Clerkship team with scheduling of courses, including booking rooms and arranging audio video requirements

Support the preparation of syllabi for all relevant courses, ensure details are provided and accurate

Oversee the use and application of the curriculum management information system (one
45) for Foundations III & IV and oversee the Case-Based Learning (CBL) modules for second year

Manage web-based curriculum support programs (Canvas) functions – post documents, learning objectives, grades, etc.

Managing Panopto lecture recording release and editing (both pre-recorded and in-class sessions)

Ensure the timely reporting of grades to students, in compliance with accreditation standards

Manage student feedback provided via email and the Curriculum Feedback Tool for relevant courses using the Team Dynamix (TDX) ticketing system

Review and track student absences for relevant courses

Work with Course Chairs, Module Directors, and Section Leads to monitor assessment and student completion of objectives/assessment; schedule required student meetings

Ensure timely communication with key stakeholders (academic leads, faculty, students, staff)

Provide input on implementation of timelines, policy and procedures

Work collaboratively with the Regina campus Administrative Coordinators and staff to ensure consistency between both sites.

Work collaboratively with the Active Learning and Technical Support Specialist to evolve delivery and support faculty

Some faculty support may occur outside regular work hours

Other duties as assigned

Education:

an education or equivalent degree is required; equivalent work experience will be considered.

Experience:

3 years related experience working at the University of Saskatchewan campus would be considered an asset. Work experience managing pedagogy and curriculum would be ideal. Familiarity with One
45, Canvas, PAWS, Outlook, and Excel desirable.

Skills:

Strong evidence of relationship building; demonstrated professional maturity, judgment and decisiveness; strong written, verbal, research, organizational and communication skills; ability to take…