Office Assistant, Educational Assistant & Early Childhood Education

Office Assistant, Educational Assistant & Early Childhood Education   Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Please see Special Instructions for more details.
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Sask Polytech considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Category of work Full Time
Hours of Work Regulated 36 hours (5/4 work pattern)
Location Saskatchewan Polytechnic Saskatoon Campus
Building
Other Building
Start Date 11/09/2026
Closing Date 11/04/2026
Salary Range Temporary Market Stipend
Total Assigned days (AC) / Total Hours per biweekly pay Full-Time 72 hours bi-weekly
Monday-Friday 8:00am-4:30pm
5/4 Work pattern

Job Duties /Qualifications,

Skills and Abilities

(QSA)   

Job Duties

Job Duties
The Office Assistant, Educational Assistant & Early Childhood Education is responsible for assisting a varied and diverse range of job functions to ensure efficient and effective program delivery. This position provides administrative and reception support for students, faculty and Program Heads of four programs with the School of Education and Community Services.
This position provides general information and communication with faculty, Saskatchewan Polytechnic staff, including the Dean's office and Continuing Education Consultant, outside agencies, Regional Colleges and students as well as the processing of information and documents related to this function. This position supports the Program Advisory Committee for their relevant programs. A major component of this position is the responsibility for curriculum revisions to course manuals, outlines, and related documents.

This requires excellent organizational and time management skills with an ability to work independently, proficiency in editing and proofreading while adhering to deadlines.
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Orientation and Student Services     Set up agendas for orientation and invite staff from the library, student services, student association, Health and Safety, etc.
First point of contact for all inquiries for the Education and Community Services programs on Sask Polytech website
Look after the consent to release information forms for assigned programs on all campuses, and send to registration
Send out touchpoint emails for Spring Orientation including an orientation video or Power Point
Update touchpoint emailing through spring and summer
Track student attendance by recording attendance and percentage of classes missed – daily
Create new files each year for attendance, daily absence log, student files, student success, etc.
Send out letters for AWOL and attendance warning letters – daily
Send attendance records for funded students to the funding agency
Set up Brightspace attendance each semester
Monit…