Policy Analyst - Committees

DEPARTMENT: Policy and Self Determination

CLASSIFICATION: MGO-07

SALARY RANGE: Starting at $79,591.00 Per Annum

POSITION TYPE: Full-time, Permanent

ACCOUNTABLE TO: Director, Cabinet and Legislative Services

The Policy Analyst – Committees supports the effective operation of Métis Nation Legislative Assembly (MNLA) and Provincial Métis Council (PMC) committees by providing non-partisan policy, procedural, administrative, research and records support. The position helps ensure committee work is well planned, properly documented, timely, accessible to members, and aligned with MN-S legislation, policies, procedures, governance standards, and Métis customs, values and traditions.

Working under the direction of the Director of Cabinet and Legislative Services, the Policy Analyst – Committees coordinates and supports the business of MNLA and PMC committees, including agenda planning, meeting logistics, committee materials, minutes coordination, action tracking, research, briefing notes, records management, and follow-up with elected officials, senior leadership, departments and external participants.

• Provide non-partisan policy, procedural and administrative support to assigned MNLA and PMC committees, including advice on meeting processes, committee mandates, decision-making requirements and established terms of reference.
• Research, analyze and summarize policy issues, legislative matters, resolutions, reports, briefing materials and background information to support committee deliberations and informed decision-making.
• Prepare and coordinate committee documents, including agendas, briefing packages, minutes, reports, decision records, correspondence, motions, resolutions, speaking notes and follow-up materials.
• Track committee resolutions, recommendations, decisions, and action items, and ensure timely follow-up with responsible departments, officials and staff.
• Liaise with elected officials, Ministers, senior leadership, department heads, staff, presenters, invited guests and members of the public to support effective committee operations.
• Monitor good governance practices, legislative and committee procedures, standing rules, public meeting practices and related developments to support continuous improvement in MNLA and PMC committee processes.
• Maintain impartiality, confidentiality, tact and sound judgement when supporting elected officials, committee members and senior leadership on sensitive or politically complex matters.

• Plan, coordinate and support assigned MNLA and PMC committee meetings, including scheduling, room or virtual meeting arrangements, participant coordination, interpretation or accessibility needs, technology, registration and meeting materials.
• Prepare meeting agendas, notices, packages, briefing binders and presentation materials in accordance with established timelines, templates, approval processes and MN-S visual identity standards.
• Coordinate with departments, presenters and subject matter experts to ensure submissions are complete, accurate, timely and appropriate for committee consideration.
• Attend committee meetings to provide logistical, procedural and records support, including documenting proceedings, decisions, motions, recommendations, votes, action items and follow-up requirements.
• Identify and resolve meeting-related issues in a timely, professional and service-oriented manner, escalating complex matters as appropriate.
• Participate in post-meeting debriefs, update checklists, improve templates, document lessons learned and support consistent committee administration practices.

• Maintain accurate, secure committee records, including agendas, minutes, decisions, resolutions, correspondence, submissions, reports, attendance records and action logs.
• Distribute approved committee information to elected officials, senior leadership, departments and other authorized recipients in a timely and accurate manner.
• Protect confidential and sensitive records and support retention, version control, digital filing and records…