Purchaser

Overview

The Purchaser is responsible for managing purchasing and procurement activities to ensure equipment, materials, and services are sourced and acquired efficiently, cost-effectively, and in accordance with corporate policies, procedures, and applicable laws and regulations. The role monitors material and service requirements across the organization, coordinates the timely creation and fulfillment of purchase orders, and works closely with internal stakeholders to support operational and project needs.

Collaborating with Finance, Sales, Engineering, Project Management, and other departments the Purchaser understands requirements, evaluates suppliers, and ensures purchasing activities align with business demands. The position works under general supervision, with moderate latitude to exercise initiative, problem-solving skills, and independent judgment, and may provide guidance and support to others on purchasing and procurement processes.

• Identify, evaluate, and qualify suppliers and vendors to ensure alignment with organizational requirements.
• Procure materials, equipment, and services based on demand generated through the ERP system and approved business requirements outside of the ERP system.
• Source vendors and obtain quotations for identified parts, materials, and subcontracted services.
• Negotiate pricing, terms, contracts, and delivery schedules to achieve the best overall value for the organization.
• Build and maintain positive working relationships with vendors while monitoring and evaluating supplier performance.
• Analyze sales data, forecasts, and other business inputs to develop purchasing patterns that maximize product availability while minimizing excess inventory and waste.
• Monitor market trends, product availability, pricing, and new supplier opportunities to support informed purchasing decisions

• Prepare, review, and process purchase requisitions, purchase orders, and bids accurately and in a timely manner.
• Prepare, review, and distribute bid invitations and requests for quotation (RFQs) to vendors.
• Verify pricing, specifications, quantities, and terms to ensure purchase order accuracy.
• Monitor the status of purchase requisitions and purchase orders to ensure timely fulfillment and delivery.
• Collaborate with suppliers to resolve order discrepancies, shortages, and delivery issues.
• Maintain accurate, organized, and up-to-date procurement records and supporting documentation.
• Ensure all procurement activities comply with company policies, procedures, and applicable legal and regulatory requirements.

• Analyze demand forecasts and maintain accurate purchasing demand within the ERP system.
• Monitor inventory levels and collaborate with internal stakeholders to support production and operational requirements.
• Analyze costs, supplier performance, market trends, and purchasing data to identify cost-saving opportunities and process improvements.
• Support departmental budget monitoring by tracking procurement-related spending and reporting variances as required.
• Work closely with the Finance team to ensure accurate procurement reporting and budget alignment.
• Help ensure purchased materials and services meet established quality standards and organizational requirements.
• Support the resolution of supplier quality issues in collaboration with internal teams and vendors.
• Maintain awareness of applicable regulations and support compliance with quality management and procurement requirements.

• Actively participate in continuous improvement initiatives within the Purchasing team and across the organization.
• Identify opportunities to improve procurement processes, workflows,…