Document Controller SPPC

Job Description

As a Document Controller for this project, you will act as the focal point of contact on all activities related to project document control which include (but not limited to) proper execution & processing of all project documentations as per approved DC procedures and work processes using the approved EDMS and other complimentary platforms ensuring the smooth flow of document control functions and activities at different phases or stages of the project.

• Ensure that all project documentation is managed, processed / handled as per approved DC procedures or standard best practices.
• Implement an effective hardcopy & electronic filing system and ensure that it provides a record of reference in the event of later query or dispute.
• Coordination, development and implementation of Project Distribution Matrices at different phases of the project ensuring that relevant project documentation / information including correspondences or communications are received or shared to all concerned recipients or entities on a timely manner.
• Administer and support the use of project EDMS and complimentary platforms in information sharing with third parties or external entities which include access management.
• Administration & Management of Electronic Document Management System (EDMS).

• Technical Diploma or Engineering Degree or Computer Science graduate.
• Minimum of 5 years’ experience in similar role performing effective document control and data management in a complex project environment.
• Knowledgeable and have an in-depth experience in the use and management of EDMS commonly in Document Control & Data Management.
• Have excellent experience in handling and managing documentation at different phases/stages of the project until project completion or handover.

• Proficient in utilizing industry-standard document control software and tools or EDMS’s in the Oil & Gas, Petrochemical, Renewable Energy & EPCM sectors such as ACX, SAP DMS, SPF, Open Text and others.
• Ability to work effectively across different organizations, including other concerned business units.
• Strong communication skills (English) – both verbal and written.
• Advance knowledge in the use of Adobe Acrobat Pro and has at least basic knowledge of AutoCAD, Micro Station & Visio.