Infrastructure & Capital Development Administrator

Infrastructure & Capital Development Administrator

Company:
The District of Sault Ste. Marie Social Services Administration Board

Job Type: Permanent Full Time | Salary: $68,805 – $81,935 | Closing Date:
January 9, 2026 – 4:00 pm

This position provides comprehensive administrative support to the Infrastructure & Capital Development team. The role supports the administrative planning and reporting of capital projects, ensuring effective document management, financial tracking, scheduling, and stakeholder communication.

• Provide day-to-day administrative support to the Infrastructure & Capital Development team, including correspondence, filing, and document control.
• Coordinate calendars, meetings, site visits, and project-related appointments; prepare agendas, minutes, and action logs.
• Draft, format, proofread, and distribute reports, briefing notes, letters, and presentations.
• Maintain organized electronic and hard copy filing systems in accordance with DSSAB record retention requirements.
• Assist with administrative aspects of capital projects, including tracking project documentation, contracts, change orders, and approvals.
• Support procurement and contract administration processes in accordance with DSSAB policies and applicable legislation.
• Coordinate communication between project team members, consultants, and external partners.
• Assist with financial administration related to capital projects, including purchase requisitions, invoice processing, and payment tracking.
• Maintain spreadsheets and databases to track project budgets, expenditures, and commitments.
• Support the preparation of funding claims, audits, and reporting to provincial and federal funding bodies.
• Reconcile records and flag discrepancies for review by management.
• Ensure work is completed in compliance with DSSAB policies, procedures, and applicable legislation (e.g., procurement, privacy, and accessibility requirements).
• Handle confidential and sensitive information with discretion and professionalism.
• Support accessibility and customer service standards when interacting with the public and stakeholders.
• Provide reception or back-up administrative support as required.
• Participate in team meetings and contribute to continuous improvement of administrative processes.

• Diploma in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.
• 2 years of progressive administrative experience, preferably in a public-sector, construction, engineering, or capital development environment.
• Experience supporting capital projects, procurement, or financial administration is an asset.
• A valid Ontario driver’s license and a vehicle available for use on the job.
• Ability to communicate in both official languages is an asset.

• Effective communication skills, exercising tact and diplomacy in all interactions.
• Ability to interpret procedures, policies, and government correspondence.
• Advanced knowledge of computerized processes and applications.
• Strong time management, organizational skills, and high level of accuracy and attention to detail.
• Intermediate proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and collaboratively within a multidisciplinary team.

Please forward your cover letter and resume as one PDF document to recrui with the subject line referencing Job Posting #61-25 Infrastructure and Capital Development Administrator. We thank all applicants for their interest; only candidates selected for an interview will be contacted.

Seniority Level: Entry level |

Employment type:

Full-time | Job function:
Administrative