Payroll & Benefits Administrator

POSITION:Payroll & Benefits Administrator

EFFECTIVE DATE: Immediately

HOURS OF WORK : 35 hours/week, 12 months/year (non-union position)

ANNUALIZED SALARY: $85,468 – $96,140

Reporting to the Manager of Financial Services, the Payroll & Benefits Administrator is responsible for collecting, verifying, and administering the payroll and benefit function across the Board.

RESPONSIBILITIES & DUTIES:

• Process payroll for all employee groups (Admin; Principals; Teachers; CUPE; Occasional Teachers; Casual Support).
• Review and verify time input source documents and process authorized adjustments.
• Review and verify payroll calculations, finalize the payroll and prepare the payroll bank file.
• Prepare and process statutory payroll tax remittances.
• Prepare bi-weekly/month-end remittances of payroll with holdings and benefit payments.
• Prepare and upload monthly pension reports; prepare remittances.
• Ensure all approved payroll & benefit disbursements are forwarded to accounts payable.

• Complete year-end processing to ensure accurate and timely production of T4/T4A forms.
• Review year-end payroll audit reports; prepare and enter authorized adjustments.
• Administer year-end processing within the payroll system to secure year-to-date (YTD) payroll data and setup system parameters and accumulators for the new payroll year.
• Balance all payroll deductions on T4 Summary with payroll deduction reports.
• Coordinate and process any payrolls due in the first week of January.
• Prepare and issue T4/T4A forms to employees by end of February deadline.
• Respond to any inquiries from employees, as required.

• Review year-end pension audit reports for OMERS and TPP; follow-up on errors/warnings.
• Prepare and enter authorized adjustments to ensure all service records are correct.
• Ensure all required forms have been processed (e.g. termination; leaves).
• Submit year-end pension files to the respective pension plans by the required due dates.
• Respond to any inquiries from employees or pension plans, as required.

• Collect and organize staffing spreadsheets from Human Resources; administer authorized salary changes.
• Update fulltime equivalents (FTE) for employee position changes and update long-term disability (LTD) spreadsheet.
• Verify new employees in HRIS and other related systems for payroll, pension, and benefits.

• Manage School Cash account and record debit and credit entries.
• Issue and send out all income tax deductible receipts for all divisions of the Catholic Education Foundation (i.e., General; AsOne; and Helping Hands, Caring Hearts).
• Receive and maintain records of requests for financial aid from Helping Hands, Caring Hearts and prepare cheques for recipients.
• Record all donations and complete monthly bank reconciliations.

• Respond to insurance related questions and perform as the liaison person for insurance matters.
• Set up and register new members for online access to insurance portal.
• Provide reporting to Ontario School Boards’ Insurance Exchange (OSBIE) as required.
• Assist schools regarding the preparation of incident reporting in accordance with insurance requirements.
• Review and verify expenses related to travel and accommodation for all Board employees.
• Organize travel arrangements and secure pricing for hotels and vehicle rentals.
• Prepare credit card reconciliations and present for posting.

QUALIFICATIONS & SKILLS:

• Post-secondary education in a related field of study (e.g. Business; Accounting; Human Resources), preferably with specialized courses in payroll administration.
• PMCP (Payroll Management Certificate Program) or CPM (Certified Payroll Manager) designation is required.
• Minimum of three years of experience in administering payroll and benefit functions is required; prior experience within the public sector is preferred.
• Solid working knowledge of payroll-related legislation and regulations, employment standards, collective agreements, and pension reporting.
• Committed to maintaining professional currency and awareness of evolving payroll-related legislation and industry best practices.
• High level computer skills, including advanced Excel and Word in Microsoft Office, accounting software, Google programs and electronic databases.
• Must demonstrate discretion in dealing with sensitive/confidential matters and exhibit a high level of confidentiality.
• Excellent time management, organizational, and…