Administrative Assistant; Court Operations

Position: Administrative Assistant (Court Operations)
Location: Sault Ste. Marie

Play a key role in keeping the justice system moving by providing essential administrative support to court operations.

About the job
This role provides important administrative support to court operations. You will help keep the office organized, support staff and court partners, and make sure day‑to‑day work runs smoothly.

Responsibilities

Provide reception, mail, telephone, scheduling, meeting, and general administrative support

Prepare and proofread routine correspondence, documents, manuals, directives, and reports

Organize and maintain electronic and paper records, files, databases, and retention centre transfers

Liaise with internal and external partners on administrative, court, and building‑related matters

Enter attendance information, resolve discrepancies, and prepare required HR/staffing forms

Provide clerical support, maintain office equipment and supplies, and arrange service as needed

Reconcile invoices, purchasing, and other financial records for management review

Administrative Skills

Apply office administration policies, procedures, and practices

Provide reception, correspondence, scheduling, records, forms, supplies, and office equipment support

Prepare, track, organize, and maintain administrative documents and records

Support court office procedures, court documents, and court operations

Support human resources, payroll, benefits, attendance, and related administrative processes

Communication and Interpersonal Skills

Prepare routine correspondence, reports, meeting notes, forms, and other documents

Respond to inquiries from staff, justice partners, lawyers, government officials, and the public

Coordinate meetings, appointments, travel, schedules, and telephone calls

Work respectfully and effectively with managers, colleagues, and external partners

Handle sensitive information with confidentiality, tact, and diplomacy

Organization, Reasoning, and Problem‑Solving Skills

Organize daily administrative work and manage competing deadlines

Follow up on outstanding items and provide timely updates

Maintain accurate records, track information, and identify missing or incorrect details

Identify issues, research information, and bring concerns forward to the Manager when appropriate

Work independently with minimal supervision in a busy office environment

Computer Skills

Keyboarding skills and experience using Word, Outlook, Excel, and Power Point

The ability to prepare correspondence, memos, reports, presentations, minutes, forms, and spreadsheets

Equal Employment Opportunity
We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions. Our hiring process is accessible and consistent with Ontario’s Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.

We offer accommodation to address specific needs related to protected grounds such as disability, family status and religion.

Learn more about the work the OPS is doing to create an inclusive, anti‑racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives

accessibility

Anti‑Racism Policy

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