Talent Pool - Short-Term Administrative Assistant

Overview

Build a meaningful career in public service.

We're building a roster of candidates for short-term administrative roles in North Bay, Sault Ste Marie, Sudbury and Thunder Bay. These opportunities offer hands-on experience, meaningful work, and open doors to rewarding career paths across the Ontario Public Service (OPS), where administrative professionals support essential services and thrive in diverse roles across ministries. Learn about the Administrative Pathway.

Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.

As an Administrative Assistant, you may be responsible for a range of tasks that support office operations, team coordination, and client service. Duties may vary depending on the assignment, and can include:

• organizing files, managing emails, and maintaining records to support smooth daily operations
• preparing and formatting documents, reports, and communications using standard templates
• scheduling meetings, coordinating calendars, and assisting with logistics to help teams stay organized
• greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service
• updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency
• supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy
• monitoring timelines, following up on tasks, and supporting team coordination to keep projects moving forward
• using standard office software and equipment to complete daily tasks effectively

Whether you're just starting out or looking to apply your skills in a new setting, the OPS offers a supportive, inclusive environment where you can thrive, and where administrative roles can lead to exciting career pathways across different ministries and functions.

• You can: prioritize multiple tasks and meet deadlines in a busy environment
• You can: schedule meetings, coordinate calendars, and assist with logistics
• You can: track tasks and follow up to ensure timely completion

• You can: interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)
• You can: listen actively and ask appropriate questions to understand needs and respond accurately
• You can: prepare and compile clear, well-structured documents, emails, and materials

• You can: review and maintain accurate documents, records, filing systems, and inventories
• You can: identify issues and propose solutions to improve processes or resolve problems
• You can: support purchasing, expense tracking, and invoice review
• You can: follow procedures and service standards

• You can: use common office software (e.g., Outlook, Word, Excel, SharePoint, Teams)
• You can: operate office equipment such as printers, scanners, and phones
• You can: enter and retrieve information from databases or tracking systems

Submit your application through the OPS website. A cover letter and resume are not required at this time. You may be contacted for further assessment. This is an open call for future short-term opportunities. Applications will be reviewed as needed.

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.

We offer:

• a career that can grow across ministries and job functions
• flexible learning and…