Accounts Payable Specialist-Savannah, GA

JOB TITLE: Accounts Payable Specialist

GENERAL SUMMARY OF DUTIES: Reviews, prepares and processes documents to ensure payments of invoices and vouchers are made in an accurate, timely, valid and appropriate manner.

SUPERVISION RECEIVED: Director of Finance

SUPERVISION EXERCISED: None

TYPICAL

WORKING CONDITIONS:

Office environment with occasional evening or weekend hours.

• Supports the accounting department with procedures that ideally operate efficiently and accurately
• Responsible for processing invoices, batch and obtain appropriate approvals and coding in order to key into accounting software for payments, ensuring accuracy of data.
• Duties include reconciliation or vendor statements monthly to ensure accurate payments and correct balances in accounting system.
• Processes payments of invoices weekly, ensuring that all due and payable invoices have the appropriate backup, coding and GL codes in order to pay appropriately.
• Scans invoices and checks onto accounting drive, making sure all backup is legible and filing invoices weekly.
• Maintains vendor files for accuracy or remit names and addresses for payments.
• Maintains contact with vendor billing reps ensuring invoices are correctly billed and paid.
• Runs Open Payable Report for AP Manager/Specialists weekly to obtain approval for payments.
• Runs Check Register for approvals.
• Make GL entries, scan to accounting drive, post and file as deemed necessary by Manager.
• Performs all other duties as assigned.

Education: High school diploma or equivalent required, Accounting degree preferred.

Experience: Minimum of 3 years of AP experience in customer service or reception, preferably in a health care environment.

Other Requirements: Working knowledge of Microsoft Office and Accounting software.

Knowledge:

• Knowledge of medical terminology and organization services.

Skills:

• Adequate hearing to answer phone and speak clearly with co-workers/vendors.
• Ability to speak clearly and loudly enough to be heard by co-workers/vendors.
• Must possess a professional demeanor, strong organizational skills, verbal and written communication skills and the ability to interact well with others.

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment: Position is in a well-lighted office environment. Occasional evening and weekend work.