Executive Coordinator

As an executive coordinator, you will help manage the president’s calendar and its daily completion. You will greet guests and prepare refreshments, printed agendas, notepads and pens, flowers, and AV needs for meetings. Likewise, you will research and prepare gifts for university guests. Among other duties, you will run errands, manage office supply inventories, and order and deliver the president’s lunch daily.

Responsibilities include maintenance scheduling for office copiers and printers, coordination with outside florists to maintain Lai Wa Hall florals or plants, and the preparation of briefing materials and talking points for meetings, events, and interviews. You will also drive the president to class observations, appointments, and events. Additionally, you will prepare Zoom meetings and take photographs and notes for the president's social media accounts when the social media coordinator is not available.

In this role, you will coordinate upcoming travel with pilots and prepare detailed trip itineraries; you will accompany the president as needed. You will also attend meetings, take notes, and ensure follow-up. Responsibilities include attendance at all SCAD signature events, the submission of purchase requisitions for all invoices, and the coordination of the president’s personal schedule with the office schedule. Among other duties, you will assist with the execution of presidential initiatives and share detailed information from meetings, conversations, and events with writers for follow-up correspondence.

You will process information for sharing with appropriate university leaders, provide edits to all correspondence before sharing it with the president, and handle phone calls from external entities, parents, students, and others.

The ideal candidate demonstrates exemplary writing and communication skills. They are professionally tactful and can maintain confidentiality. The candidate is also knowledgeable about commercial and private travel.

• Bachelor’s degree
• Knowledgeable about Microsoft Excel and Word

• Valid driver’s license
• Valid passport

• 20–40%

The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.