Administrative Specialist

Administrative Specialist

Company:
Necco

Location:

Savannah, GA

Salary: $45,000.00-$65,000.00

Necco offers an Administrative Specialist position that supports the team and serves as a liaison with the finance department. The role focuses on data entry, financial coordination, electronic filing, and office administration to enhance operational efficiency.

• Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours.
• Provide feedback to team members regarding documentation status through generated reports.
• Maintain and track all referrals through applicable databases.
• Complete state‑specific database requirements.

• Serve as a liaison to the Finance Team regarding billing and payment issues.
• Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis.
• Review reports to ensure billing accuracy and coordinate adjustments with the Billing Specialist.
• Provide current financial data (e.g., per diems) to the team.
• Process and submit expenses for reimbursement.
• Pay invoices in Certify as required.

• Maintain accurate electronic employee files.
• Notify employees of upcoming required documents and raise issues to the Program Director.

• Oversee external office communications and arrange coverage.
• Collaborate with the Facilities Manager to ensure a well‑maintained office space.
• Assist in meeting COA, state, and federal safety standards.
• Submit quarterly office checks/audits to Safety and Risk.
• Participate in Necco meetings and conference calls.
• Communicate professionally with stakeholders.
• Ensure confidentiality of client records and office environment.
• Understand and execute Corporate Culture Principles and Strategy.
• Take ownership of the Individual Performance Scorecard.

• Minimum of 21 years of age.
• High School Education (Degree Preferred).
• Valid driver’s license.
• Minimum of 3 years’ experience in office, data entry, and/or billing.
• 25/50 to 100/300 Auto Insurance Coverage depending on role.
• Training and travel willingness.
• Excellent organizational and technological skills.
• Excellent written and oral communication skills.
• Successful completion of all required criminal background checks.
• Proficiency in Microsoft Office, database, electronic health record, and dashboard software.
• Ability to identify issues and collaborate with teammates.
• Ability to enter timely and accurate data.
• Ability to meet scheduled and unplanned deadlines.

At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals and encourage applicants of all backgrounds to apply.