Legal Support Specialist

We are looking for an experienced Legal Support Specialist to support the United States Attorney’s Office (USAO), Southern District of Georgia. Your scope of work includes providing direct legal support, clerical/administrative support, and witness management assistance. This role involves managing case-related documents, coordinating with witnesses, and ensuring compliance with Department of Justice regulations.

This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

• Provide witness management assistance prior to, during, and after trials
• Work directly with fact witnesses to ensure appearance for court, pre-trial conferences, and grand jury
• Receive visitors and field phone calls, questions, and inquiries from fact witnesses
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
• Initiate contact and notify fact witnesses concerning travel arrangements and appearance date/time
• Determine any special circumstances or needs of the fact witness
• Use judgment to determine when the AUSA should be notified of special circumstances or needs of the fact witness
• Confer with the AUSA concerning fact witness appearance and special circumstances regarding witnesses
• Complete and submit proper documentation for special authorizations
• Obtain prior approval before proceeding with travel arrangements
• Ensure all travel documents and appearance date and time have been provided to the witness prior to their appearance
• Make necessary arrangements for fact witness travel and lodging according to DOJ and USAO policies and procedures
• Meet with the fact witness upon arrival to the designated hearing or pre-trial conference
• Offer and perform courtroom orientation
• Accompany the witness to court and ensure a safe waiting area is available
• Collect necessary documentation and signatures for fact witness reimbursement documents
• Prepare and submit documentation for fact witness reimbursement (e.g., witness vouchers, etc.)
• Furnish requested information concerning pending and completed fact witness vouchers
• Gather required documentation and reconcile Government Travel Accounts
• Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies

• Establish and maintain a variety of fact witness files
• Maintain documents and databases related to fact witness management
• Assemble documents for fact witness files according to DOJ regulations
• Provide case-related documents to a centralized docketing mailbox in a timely manner
• Docket case-related events into the office’s case management system
• Work with administrative staff to ensure that cases are quickly and properly opened and closed
• Search databases for required information as necessary
• Maintain a calendar of assigned active cases
• Develop and maintain a suspense system for ongoing cases
• Inform the AUSA of pending dates and deadlines
• Maintain the calendar(s) of the AUSA(s)
• Provide reminders of commitments and court appearances

• Perform general office procedures pertaining to fact witness management
• Establish and maintain a calendar and/or database of active and pending fact witness appearances, if requested
• Track hearings, trial dates, grand jury, and schedule conferences
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format
• Compose original letters requiring knowledge of legal procedures and terminology
• Produce a variety of written documents and materials utilizing a wide range of office software applications
• Ensure proper format, spelling, punctuation, capitalization, and grammar in written documents
• Perform other administrative and logistical fact witness management-related duties as required or assigned

• 4 years of experience in a professional office environment, preferably a legal environment
• Proficiency in Microsoft Office Suite (e.g., Word, SharePoint, One Drive, Excel, Outlook, Access, Teams)
• Proficient with office technology (e.g., computers, fax machines, and copiers)
• Strong organizational skills
• Multi…