Ga - Executive Assistant To Chief Executive Officer; Ceo

Department: Executive Office
Reports To: Chief Executive Officer

The Executive Assistant to the Chief Executive Officer (CEO) provides high-level administrative, operational, and strategic support to ensure the efficient and effective functioning of the CEO’s Office.

This position serves as a critical liaison among the CEO, Board of Directors, executive leadership, employees, external partners, and community stakeholders. The Executive Assistant manages complex and sensitive matters with a high degree of discretion, professionalism, confidentiality, and sound judgment.

The successful candidate must be highly organized, proactive, adaptable, and capable of managing competing priorities in a fast-paced, deadline-driven environment. The position requires exceptional communication skills, attention to detail, and the ability to anticipate needs and facilitate timely execution of organizational priorities.

• Manage and prioritize the CEO’s calendar, appointments, meetings, and commitments in alignment with organizational priorities and strategic initiatives.
• Coordinate and prepare materials for Board of Directors meetings, executive sessions, leadership meetings, and other high-level engagements.
• Anticipate the CEO’s needs and proactively address scheduling conflicts, competing priorities, and time-sensitive matters.
• Prepare reports, presentations, briefing materials, correspondence, talking points, and other documents on behalf of the CEO.
• Monitor deadlines, commitments, and follow-up activities requiring the CEO’s attention.
• Maintain accurate and organized records of CEO-related activities and documentation.

• Maintain strict confidentiality concerning sensitive and privileged information, including Board matters, litigation, negotiations, personnel actions, real estate transactions, and other confidential organizational matters.
• Support Board governance processes, including communications, meeting logistics, agendas, materials, documentation, and follow-up.
• Coordinate the timely distribution and collection of confidential Board and executive materials.
• Maintain appropriate document control and ensure CEO-related records are accurate, complete, current, and readily accessible.
• Exercise sound judgment regarding sensitive information and determine appropriate levels of access and communication.

• Serve as a professional liaison between the CEO’s Office and internal departments, Board members, executive leadership, external partners, vendors, community stakeholders, and members of the public.
• Facilitate clear, professional, accurate, and timely communication on behalf of the CEO.
• Screen and prioritize telephone calls, emails, correspondence, invitations, and other communications.
• Draft and coordinate responses and correspondence as appropriate.
• Build and maintain effective working relationships with individuals at all levels of the organization and with external stakeholders.
• Represent the CEO’s Office with professionalism, courtesy, discretion, and responsiveness.

• Coordinate complex domestic and/or business travel arrangements, including transportation, accommodations, itineraries, meeting logistics, and related documentation.
• Manage incoming correspondence and communications, determining appropriate priority, routing, and follow-up.
• Coordinate executive meetings, special events, conferences, and other high-level engagements.
• Track action items, assignments, and commitments and follow up with responsible parties to ensure timely completion.
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