Department Secretary

The department secretary provides clerical and administrative support for the Nurse Manager and Clinician/Clinical Nurse Specialist. In addition, the department secretary performs general clerical and administrative duties for the specific nursing unit or service line.

High School Diploma Business
- Preferred

2-3 Years Clerical, business
- Required

None Required

• Schedules meetings with co-workers and maintains manager's calendar. Assist with departmental meetings and presentations. Facilitates communication to staff timely via appropriate delivery method.
• Maintains department co-worker files with appropriate forms and current documentation. Maintains all department manuals, policies and procedures with current information. Maintains all required records for patient care as dictated by policy.
• Verifies monthly account statements and sends to appropriate personnel for approval and payment. Meets and exceeds operations budget expectations through prudence of human resources and supplies/ equipment. Facilitates system/ department in obtaining appropriate reimbursement and revenue.
• Collects and enters ongoing performance improvement, nurse sensitive indicators, tracers, statistics, and data. Bulletin board updated with current information.
• Processes biweekly time records for each co-worker in accordance with hospital policy and performs daily maintenance. Maintains confidentiality of co-worker time records. Notifies nurse manager of trends related to clocking in and out, overtime, attendance and punctuality.