Operations Administrative Assistant

We’re looking for an engaging, organized, and proactive Administrative Assistant to support our logistics and distribution operations in Savannah.

Operations Administrative Assistant

• Provide administrative and clerical support to Plant Management and Savannah operations facilities.
• Coordinate meetings, site visits, appointments, leadership activities, and other operational needs.
• Prepare and maintain spreadsheets, reports, departmental documents, and business records, including data entry and basic analytics.
• Serve as a welcoming and professional point of contact for visitors, deliveries, vendors, and internal partners.
• Manage incoming mail, packages, and business shipping needs.
• Jump in on additional projects and administrative needs as priorities evolve.

• Review and process invoices using People Soft or other company systems.
• Identify invoice discrepancies and partner with the appropriate teams or vendors to resolve issues.
• Support purchase orders, receiving, supply and service purchases, and matching exceptions.
• Assist with purchasing card documentation, statement review, and monthly reconciliation.
• Maintain organized receipts and supporting documentation to ensure records are accurate and audit ready.

• Serve as an administrative point of contact for vendors and service providers, including shipping carriers, janitorial services, pest control, and other facility partners.
• Help coordinate schedules, services, billing questions, and issue resolution.
• Manage Fed Ex and other business shipping activities.
• Coordinate office supplies, printers, departmental equipment, repairs, and other office resources.

• Maintain electronic and physical records for invoices, vendors, contracts, receipts, projects, and facility documentation.
• Ensure records are accurate, accessible, and maintained according to company requirements.
• Help gather and organize documentation for internal and external audits.

• Coordinate logistics for meetings, leadership activities, site visits, and team events.
• Help plan and execute facility, associate, and community activities.
• Build positive working relationships across departments and with external partners to help things run smoothly.

• Associate’s degree OR GED with equivalent administrative experience.
• 2+ years of administrative support experience, ideally within operations, distribution, facilities, or a finance-related environment.
• Experience with invoice processing and a working understanding of basic accounting principles.
• Familiarity with ERP or invoice-management systems.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to confidently manage multiple priorities and deadlines in a fast-paced environment.
• A self-starter who can work independently with limited supervision.
• Strong interpersonal and communication skills with the ability to build relationships at all levels.
• Professional judgment and discretion when handling confidential information.
• Ability to prioritize, adapt, and take action when needs change.
• Ability to meet company attendance and punctuality expectations.

• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Experience with SharePoint and Smartsheet is strongly preferred.
• Experience supporting a distribution, logistics, manufacturing, or other fast-paced operational environment is a plus.

• Genuinely enjoy working with people and naturally build relationships.
• Like being the person others come to when they need something coordinated or…