OR Purchasing Agent

Job Description

This role works with the Director of Materials Management, Purchasing Manager, and Surgery Management to organize, schedule, and execute daily departmental activities including purchasing functions, MMIS operation/management, vendor relations, inventory management, cost management, quality improvement, and customer service. It is a fast‑paced and highly responsible position requiring exceptional organizational and communication skills.

• High School Diploma – Preferred

• 1‑2 years Purchasing and Computer Inventory Control – Required
• 1‑2 years experience with OR/Surgical products – Preferred

• None Required

• Assists off‑campus facilities, Surgery Center/Pooler Campus. Adds new items to MM/SUR for ordering and Charge Master, assists OR Charge Auditors, and participates in training employees on MEDITECH (dictionary additions, packing strings, usage reports, electronic requisitions).
• Provides research for projects supporting OR Coordinators, Managers, Physicians, and Directors. Facilitates projects from vendor price change reports, inventory utilization reports, Revenue Cycle, and Department Value Analysis Committee for system cost reduction and standardization.
• Creates and maintains spreadsheets for projects and product evaluations, participates in Value Analysis Committee projects, responds to invoice discrepancies promptly, compares invoice pricing to contract pricing, and pulls implant records for product verification.
• Makes and maintains updated Tissue Bank FDA Registration forms, monitors shipping methods for timely delivery, scans implant record/Bill‑Only PO’s and Tissue IFU’s, logs relevant items into Tissue, Trackable, and FDA logs upon receipt, and verifies accurate maintenance of Pyxis and other log tracking systems.
• Monitors back‑orders, borrowed/return items, out‑of‑stock items, and communicates status to the OR team via a weekly detailed back‑order spreadsheet.
• Places routine orders, checks outstanding purchase orders and back‑orders, creates Bill‑Only POs for items brought in for cases by sales representatives, reviews intra‑operative records for reorder, CDM’s for the charge master, and bill‑only, completes Return Goods Forms for credit, repairs, and loaners timely, then processes them through Purchasing.
• Supports the daily monitoring of the OR schedule for future special supply needs, researches prospective suppliers, adds new items, and ensures adherence to standardization, cost‑effective programs, and GPO tiers.
• Coordinates with physicians’ offices, physicians, and vendors to verify ordering accuracy, works closing with RC’s for specialty items as needed.
• Adjusts/reduces inventories, checks expiration dates, rotates stock to reduce waste, and improves shelf‑management systems. Oversees routine cycle counts, participates in physical inventories, monitors inventory turns against benchmarks, and manages non‑stock OR inventories annually.
• Communicates over‑stock and out‑of‑stock items immediately to the OR coordinator, procures substitutes in consultation, tracks borrowed items until return, reconciles receiving reports with purchase orders, and escalates discrepancies to Purchasing.

• Entry level

• Full‑time

• Purchasing and Supply Chain
• Hospitals and Health Care

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