Contract Coordinator; Procurement and Contracts - Purchasing

The City of Savannah Purchasing Division is currently seeking a highly qualified, organized Contract Coordinator who is a self-started, with a strong customer-service focus, to join our team. This position is responsible for analyzing contract documents to monitor and enforce compliance with City standards for all service centers and manages the contracts for, but not limited to Water/Sewer Department, Streets Department, Traffic and Engineering, Greenscapes, Real Estate Services and Capital Projects, and the Solid Waste Department.

The City of Savannah, Georgia is a charming Southern escape with historic architecture set under a veil of Spanish moss. Savannah's Historic District, one of the largest historic landmarks in the country, is designated a National Historic Landmark. Savannah's beauty is rivaled only by the city's reputation for hospitality. Savannah is one of the country's most popular vacation spots. In 2019, Forbes named the City Savannah as the top local government and the best employers in the State of Georgia.

We offer an excellent benefits package to include health, dental and vision, defined contribution plan (457b), life insurance, wellness programs, vacation, sick leave, paid holidays, employee assistance program, home buyers program, tuition reimbursement and more!

Submit your application today!

• Monitor contracts by reviewing payrolls; conducting interviews; enforcing contractual compliance; investigating non-compliance; and ensuring wage restitution is paid; providing training; type correspondences; maintaining project files.
• Prepares and issues administrative material and executed contracts; ensures invoices are processed and proper documentation is submitted.
• Coordinates with City staff to establish capital improvement projects (CIP); makes recommendations regarding budget overrun; ensures budget adjustments are made; compiles reports; tracks costs and adjustments; ensures compliance with the budget; prepares and issues requisitions and purchase orders.
• Coordinates, prepares, and processes procurement documents; obtains bid numbers and wage decisions; follows projects through the life of a contract from the procurement process to contract closeout.
• Provides information necessary for the establishment of new CIP projects and makes required budget adjustments.
• Compiles monthly, quarterly, and annual reports for capital improvement projects.
• Ensures contract compliance regarding payment and performance bonds for construction contracts; provides status inquires to the census bureau updating the construction progress reporting survey monthly for project.
• Processes, approves, and reviews payment request for accuracy; verifies required documentation; approves and processes all other project payments.
• Reviews certified payrolls weekly for each project, conducts on-site employee interviews to ensure compliance; investigates non-compliance and ensures wage restitution is paid.
• Performs other related duties as assigned.

Bachelor's Degree in Accounting, Finance, Business or Public Administration, or a related field supplemented by two (2) years of professional budgeting, contracts, accounting or financial management experience; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities.

Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment.

• Knowledge of city purchasing and contracting procedures.
• Knowledge of generally accepted accounting principles.
• Knowledge of modern office practices and procedures.
• Knowledge of computers and other modern office equipment.
• Skill in developing short- and long-range plans.
• Skill in establishing priorities and organizing work.
• Skill in the operation of computers and other modern office equipment.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.

Work is performed under the limited supervision of the Director. The supervisor…