Payroll Specialist

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Responsible for overseeing the complete payroll process for both exempt and non‑exempt employees, ensuring accuracy, compliance, confidentiality, and timeliness. The role involves adherence to corporate policies, values, and certifications, maintaining a safe working environment, and efficiently managing departmental budgets. The Payroll Specialist also participates in audits, manages payroll‑related forms and documentation, processes tax with holdings and deductions, benefits, and produces various reports and analytics.

• Managing employee benefit programs
• Ensuring compliance with regulations
• Communicating updates to employees
• Analyzing data to determine the best benefit options
• Maintaining and updating employee records and benefits files
• Coordinating daily benefits processing, including enrollments, terminations, and claims
• Advising and informing employees of the details of the company’s benefit programs
• Resolving benefit‑related issues and responding to queries in a timely manner
• Process and oversee payroll for exempt and non‑exempt employees
• Maintain the timekeeping system for assigned locations
• Handle tax with holdings, deductions, and other payroll transactions
• Manage payroll transactions in the general ledger (G/L), including reconciliations
• Ensure compliance with payroll‑related compliance forms and tax withholding
• Generate regular reports and analytics related to payroll
• Participate in payroll and employment‑related audits
• Maintain accurate payroll records in accordance with federal and state requirements
• Develop and maintain a comprehensive process manual
• Manage payment calendars, holiday schedules, and working schedules
• Handle payroll system troubleshooting and problem‑solving
• Assist in onboarding, terminations, and employee maintenance processes
• Address employee payroll queries and concerns promptly
• Provide training and development for team members
• Review and suggest improvements to payroll policies and procedures
• Adheres to the HTGSS policies and procedures
• Learns, demonstrates and upholds HTGSS Core Values
• Complies with all HTGSS Certification standards;
  Management System (TS16949), Environmental ISO 14001‑2015 and Health and Safety ISO 45001‑2018 policies and procedures
• Treats all HTGSS team members with respect and professional courtesy
• Always strives to maintain a positive work environment
• Manages the department budget efficiently as per approved annual budget
• Performs additional assignments / duties as assigned
• Adhere to all safety policies and procedures
• Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
• Meets company safety goals
• Manage timely and accurate end‑to‑end processing of payroll for exempt and nonexempt employees
• Maintain timekeeping system for all locations
• Processes and reviews tax with holdings, and other deductions
• Manage and record payroll transactions in the G/L, including accruals. This includes analyzing the G/L balances, explaining any large or unusual fluctuations and timely and accurate clearing of related reconciling items
• Ensure effective, accurate and timely filing of all employer payroll related compliance forms, withholding taxes for all applicable jurisdictions, with prompt resolutions as needed
• Create and/or compile weekly, monthly, quarterly, and annual analytics, data reports and summaries
• Participate in audits relating to payroll / HR
• Ensure compliance of all payroll processing and records in accordance with Federal and State statutory requirements
• Ensure the development and maintenance of a process manual to ensure all activities are fully documented
• Manage annual payment calendars, holiday schedules, and weekly working schedules
• Maintains the records used to determine pay eligibility for paid time off
• Ensures the payroll system is functioning properly and troubleshoots any problems
• Assist in processing new hires, rehires, terminations and required employee maintenance
• Issues stop payments and/or manual payroll checks for non‑standard, ACH returns, or missed payments
• Register and close states for withholding, unemployment and…