Director of Academic Operations - Physician Assistant Job Savannah area,Georgia USA,IT/Tech

POSITION SUMMARY:

The Director of Academic Operations is an embedded academic systems and workflow specialist within the PA Department, responsible for designing, integrating, documenting, training, and sustaining academic operations systems that directly support curriculum delivery, assessment, program evaluation, and accreditation alignment. This individual partners with faculty, staff, and leadership to identify workflow needs, pain points, and success criteria within the PA Department and all PA program locations to ensure operational efficiency.

The Director owns and evolves program academic operations systems that support curriculum delivery, assessment execution, program evaluation, and accreditation readiness. The individual provides support for specific academic systems and automations (e.g., troubleshooting workflow failures, resolving data issues, supporting faculty/staff during high-stakes assessment windows), escalating infrastructure or enterprise issues as appropriate. Iterate solutions based on stakeholder feedback and evolving program requirements.

The Director works independently and coordinates project activities, including system testing as needed technology innovation.

Incumbent must assure that the University philosophy: quality services to students and colleagues; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.

ESSENTIAL FUNCTIONS:

Design and maintain specific workflow automations across core academic processes (e.g., curriculum mapping updates, assessment reporting pipelines, accreditation evidence capture, meeting documentation workflows).

Coordinates and arranges communication, committee meetings, and agendas, to include travel or virtual settings. Transcribe minutes and newsletters.

Maintains SharePoint Intranet website for the department.

Lead systems integration and interoperability across programmatic technology platforms, which may include:

Exam Soft (exam administration workflows, outcomes tagging, item analysis exports, reporting-ready datasets)
LMS integrations (e.g., Brightspace-related data flows such as rosters, outcomes, grading exports, course shell processes)
Program data repositories used for curriculum alignment and accreditation reporting

Build and maintain structured data models that enable:

Blueprint mapping (content tagging, coverage reporting, longitudinal views across didactic/clinical phases)
Accreditation alignment evidence tracking (standards mapping, artifact indexing, retrieval workflows)
Cross-campus/cross-cohort centralized consistency in curriculum and assessment metadata

Ensure data quality, governance, and audit-ready documentation for academic operations (Source-of-truth definitions, field standards, naming conventions, versioning practices; Change logs and documentation that supports accreditation review and internal continuity)

Produce and maintain documentation and enablement materials, including:

Schemas, workflow maps, data dictionaries, system architecture summaries
Step-by-step guides, demos, and adoption resources
Screen-recorded walkthroughs and short training videos (voice-over + captions as appropriate)

Train and support faculty and staff adoption of academic systems, focusing on practical use, accuracy, and sustainability.

Advise Department/Program/College leadership on tooling strategy, scalability, vendor fit, and responsible AI enablement for academic operations.

Coordinate with central IT and vendors to align systems with institutional standards (security, access control, data retention), while retaining ownership of…