Payroll and Accounts Payable Specialist

Payroll and Accounts Payable Specialist –
Piper Shores

Piper Shores is Maine’s only non-profit Continuing Care Retirement Community. We are looking for a detail‑oriented finance professional to perform payroll and accounts payable functions. This is an on‑site position with strong growth potential along with an opportunity to work alongside a team of highly skilled finance professionals in a warm and welcoming environment.

• Payroll Duties:
  • Reviews, summarizes, and inputs payroll information via electronic system.
  • Responds to employee questions regarding payroll.
  • Along with HR, ensures accuracy of employee benefit selections.
  • Reviews and maintains employee time and attendance information.
  • Along with HR, maintains employee profiles.
  • Transmits tax deposits.
  • Processes year‑end filings.
• Accounts Payable Duties:
  • Reviews accounts payable invoices for accuracy and inputs data.
  • Selects invoices for payment and processes payments.
  • Reconciles vendor statements to ensure proper charges and credits have been recorded.
  • Partners with vendors to ensure accurate and timely payment.
  • Prepares bank reconciliations.
  • Maintains pertinent documentation and records.
  • Maintains vendor profiles for correct sales tax status and payment information.
  • Other accounts payable or payroll duties as assigned.

• Associate’s or bachelor’s degree in Accounting, Finance, or a related field preferred.
• Prior relevant professional experience preferred.
• Strong attention to detail.
• Strong organizational, time management, and communication skills.
• Proficient in Microsoft Office with the ability to learn new technologies.
• Strong problem‑solving skills and the ability to resolve discrepancies efficiently.
• Knowledge of accounts payable processes and payroll processes.
• Ability to handle confidential information with discretion.
• Ability to work independently and as part of a team.

• Health, dental and vision insurance as low as $60/month for a top‑tier plan.
• Private office space with free parking on beautiful seaside campus.
• 100% company‑sponsored short and long‑term disability and life insurance.
• 18 days of Paid Time Off to start, PTO buy‑back feature.
• 8 paid holidays (double pay for working holidays) and 2 paid personal days.
• Retirement plan option with up to 4% company match.
• Growth opportunities and career pathways with tuition reimbursement.
• Generous annual performance increases to base pay.

Piper Shores is dedicated to a policy of compliance with all federal and state laws regarding nondiscrimination in employment.

Consistent with the Maine Human Rights Act and the Americans with Disabilities Act, applicants may request a reasonable accommodation if needed to participate in the application process.

Under Maine law, all employees working in congregate care facilities must be fully vaccinated against Influenza, and required Public Health vaccines such as MMR/TB/etc. A two‑step TB test is required upon hire.