Human Resources Assistant

Job Title: Human Resources Assistant I
Location: Westbrook, ME – onsite – local candidates only
Period: 08/12/2024 to 12/31/2024 – potential for extension
Hours/Week: 40 hours – hours over 40 will be paid at time and a half
Rate: $25 – $28/hr
Contract Type: W2 only

Scope of Services:

The Human Resources Assistant I will support the HR department by providing comprehensive administrative and project management assistance. This role involves coordinating HR activities, maintaining accurate records, facilitating employee onboarding, and supporting various HR projects and initiatives. The successful candidate will demonstrate strong organizational and communication skills, the ability to work both independently and collaboratively, and maintain a high level of confidentiality.

Role, Responsibilities, and Deliverables:

• Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and/or processing invoices/contracts.
• Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings.
• Maintain HR project records and employee files, recommending and/or revising file maintenance systems and procedures.
• Will work in close coordination with the Executive Assistant to coordinate team member events.
• Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines.
• Develop and deliver progress reports, proposals, requirements and presentations for on-going projects.
• Coordinate with the Human Resource Business Partners on employee onboarding.
• Assist with Orientation process to included coordination of employee acknowledgment paperwork.
• Conduct research for HR related tasks and initiatives
• Administers the employee engagement and recognition portal and processes
• Other duties as assigned by the Senior Director of Human Resources.
• Organizes meetings, conferences and other events
• Performs customer service functions by answering employee inquiries and/or directing employees to appropriate HR team member.

Experience:

• Experience with MS Office
• Excellent organizational, prioritizing, multi-tasking, and time management skills
• Ability to work independently as well as with a team
• Strong interpersonal communication skills
• Ability to maintain and demonstrate a high level of confidentiality
• 1-2 years' experience in a HR department, knowledge of HR practices