Nurse Team Administrator

An exciting opportunity has arisen to within the Nursing team. We are seeking a highly motivated Nurse Team Administrator to join our team. Working alongside the Nurse management team, you will play a crucial role in providing comprehensive administrative support to the nursing team ensuring the smooth and efficient running of daily operations. Key responsibilities will include managing administrative processes, infection control, stock management and maintaining electronic records

Candidates please note the interviews for this role will be held on 22 January 2026.

The Nurse Team Administrator will provide comprehensive administrative support to the Nursing team, ensuring the smooth and efficient running of daily operations. The role is administrative based and does not typically involve direct patient care. They will work under the indirect supervision of the nurse management, undertaking tasks and duties as delegated, following policy and procedures.

The purpose of the role is:

• To assist the Head of Nursing and Nurse Management team in providing a comprehensive nursing service to Haxby Group patients
• To work flexibly to support nurse team and practice administration across all sites
• To facilitate effective communication between patients, staff and associated agencies

Haxby Group is a high-quality, community-based healthcare organisation, with general practice at its heart. We deliver exceptional care from across York, Scarborough, and Hull, serving more than 95,000 patients. Haxby Group has been rated outstanding by the Care Quality Commission (CQC) in York and Hull. and good in Scarborough.

We are dedicated to improving the health of the communities we serve and have an innovative approach to ensuring we provide outstanding care. We are actively involved in research projects with the aim of improving patient care, and our digital-first ethos has contributed to reducing waiting times for access to services.

Our large and diverse team of Doctors, Nurses and Advanced Practitioners have decades of expertise, providing a range of care in a safe, friendly environment, with support from highly experienced Health Care Assistants, Clinical Pharmacists, and other non-GP clinicians. Supporting the patients and our clinical team are the large front of house and back-office teams ranging from Patient Services, Care Navigators, Clinical Administration Support and more.

The duties and responsibilities to be undertaken may include any or all the items in the following list which is not exhaustive. Duties may be varied from time to time dependent on current and evolving practice workload and staffing levels:

The post holder will support the Nurse team in a variety of administrative tasks, freeing the team members to focus on clinical care delivery including:

• Monitoring and ordering of clinical and non-clinical supplies, ensuring stock levels are maintained
• Monitoring and ordering of vaccines and other drug stock
• Infection control monitoring and audits
• Monitoring and risk assessment for Health and Safety
• Oversee the annual calibration of all clinical equipment
• Maintain clinical equipment for new items and repairs.
• Planning induction and training programmes for new team members and students.
• Assistance with clinical paperwork as directed e.g. PGDS.
• Assist the Nurse Management team in the setting up of meetings, collating information required, taking notes and follow-up
• Assist the Nurse Management team in maintaining and updating electronic records to include competencies, training records and registration records.
• Assist the Nurse Management team in organising staff reviews and training.
• Utilise and develop the electronic Nurse Team folder.
• Undertake photocopying and produce laminated notices as directed by the Nurse Management team.
• Assist with health promotion and other campaigns e.g. Flu campaign
• Assist with Nurse Team involvement in support for patients
• Deal with telephone enquiries, greeting visitors and mail
• Give accurate and appropriate information to patients, staff and other agencies within own competence
• Assist the patient and other clinicians in the delivery of care in…