Maintenance Administrator

Join our Engineering & Maintenance team as a Maintenance Administrator. You'll play a critical role in supporting the planning, scheduling, and coordination of maintenance activities, ensuring equipment reliability, efficient contractor management, and effective spare parts and procurement administration to keep operations running smoothly.

What will you do?
Plan, schedule, and coordinate preventative and corrective maintenance activities across the site while maintaining maintenance calendars and shutdown schedules
Coordinate internal maintenance resources and external contractors to ensure work is completed safely, efficiently, and in line with operational requirements
Manage purchase requisitions and purchase orders through the Coupa procurement system while liaising with suppliers on quotations, lead times, and deliveries
Oversee engineering spare parts inventory, monitor stock levels, conduct audits, and ensure critical spares are available to support site operations
Maintain accurate maintenance records, documentation, and performance data within SAP and other maintenance management systems
Produce maintenance KPI reports and support the Maintenance Manager with planning, budgeting, and maintenance analysis activities What are the key skills we are looking for?
Maintenance planning and scheduling - intermediate level; coordinating preventive and corrective maintenance activities to maximize equipment reliability
Contractor management - intermediate level; organizing contractor visits, managing documentation, and ensuring compliance with site requirements
Procurement and purchasing - intermediate level; managing purchase orders, supplier relationships, and purchasing processes through procurement systems
Inventory management - intermediate level; maintaining spare parts stock accuracy and ensuring critical inventory availability
Data management and reporting - intermediate level; maintaining system accuracy and producing maintenance performance reports and KPIs
Operational resource management - intermediate level; balancing maintenance priorities, schedules, and business requirements effectively
Problem solving - intermediate level; identifying scheduling, supply, and maintenance challenges and implementing practical solutions
Communication and collaboration - advanced level; working effectively with maintenance teams, suppliers, contractors, and operational stakeholders What qualifications will make you successful?
Previous experience in a maintenance administration, maintenance planning, engineering support, or similar manufacturing environment role
Experience coordinating maintenance activities, contractor scheduling, and supplier communications
Experience managing purchase orders, procurement processes, and spare parts inventory
Proficiency with Microsoft Teams, Word, Excel, and PowerPoint, with strong reporting and data management capabilities
Experience using SAP and familiarity with procurement systems such as Coupa is preferred
Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities
Excellent communication and interpersonal skills with a collaborative approach to problem solving What's in it for me?
Opportunity to play a key role in supporting site reliability and operational performance
Exposure to maintenance planning, procurement, inventory management, and engineering operations
Collaborative working environment with cross-functional teams and external partners
Training and development opportunities to expand your technical and operational expertise Bring your technical expertise to a team that's ready to support your growth-apply now!

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