Administrative Assistant​/Administrative Assistant Trainee ; NY HELPS), WCB Item

Position: Administrative Assistant 1/ Administrative Assistant 1 Trainee 1/2 (NY HELPS), WCB Item #1371
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Review Vacancy

Date Posted 01/08/26

Applications Due
01/18/26

Vacancy ID206833

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Workers' Compensation Board

Title Administrative Assistant 1/ Administrative Assistant 1 Trainee 1/2 (NY HELPS), WCB Item #1371

Occupational Category Administrative or General Management

Salary Grade
11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary Range From $40391 to $58447 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Schenectady

Street Address Office of General Counsel, Administrative Review Division

328 State Street

City Schenectady

StateNY

Zip Code
12305

Duties Description Under the general direction of the Administrative Specialist 1, the Administrative Assistant 1 assists the Administrative Specialist 1 and the Administrative Assistant 2 in providing support for the Director, Deputy Director and staff of ARD. As directed by the Administrative Specialist 1 an/or the Administrative Assistant 2, the Administrative Assistant 1 is responsible for the following:

* Process electronic and physical mail;
Open, sort, date stamp and prioritize mail on a daily basis (intra/inter-agency, USPS, Fed Ex, etc.) received in ARD and distribute as appropriate.

* Primary for ARD phone coverage-Answering calls for the ARD main telephone number, as well as the Director's direct phone line.

* Assist the Administrative Assistant 2 with proofreading proposed memorandum of decisions (PMOD) for workers' compensation claims prepared by Writers before such PMODs are sent to the Team Leader for approval, paying close attention that the format and citations are in accordance with Office of General Counsel Bulletin 2008-0lA, "Legal Documents and Decisions of the Board:
Citations, Signals, and Formats," and Office of General Counsel Bulletin 2009-01, "Memorandum of Decision by Board Panel." PMODs should be proofread within 48 business hours of submission of the work request by the writer and the writer either notified there are no corrections or provided with a hard or electronic copy of the PMOD showing the corrections.

* Prepare correspondence from handwritten copy or as instructed; draft routine correspondence to staff and other bureaus regarding assignments and meetings; follow-up on correspondence.

Perform a variety of clerical and administrative tasks, including filing, copying and faxing. Provide added support to additional ARD staff as requested or needed. Operate and maintain office copier and fax machine on a daily basis; place service calls as needed.

* Utilize software applications such as Word, Excel, PowerPoint, database management, Adobe Professional and CIS in the performance of duties.

* Assist the Administrative Specialist 1 and/or the Administrative Assistant 2 with maintaining a list of needed supplies, and under the direction of the Administrative Specialist 1 and/or the Administrative Assistant 2, order supplies as needed per the Board's standardized office procedures.

* Assist the Administrative Specialist 1 and/or the Administrative Assistant 2 with the clerical coordination of the WCB CLE Program, including, as necessary, scheduling the room, informing Staff Development of the CLE schedule, announcing upcoming CLEs, distributing the materials and certificates for each CLE, proctoring CLEs, monitoring the CLE email inbox to process Affirmations and evaluations, issue CLE…