Human Resources Coordinator- Part Time

POSITION SUMMARY

The Human Resources Coordinator assists the Human Resources Department with daily administrative duties following all applicable company policies and procedures and performs related work as assigned.

Assists the department in carrying out various human resources programs and procedures for all company employees.

Assists with maintaining driver file compliance in accordance with applicable federal regulations and Penn Line’s policies; completes and issues MVR Scorecards; completes and issues MVR Permission Reports; ensures appropriate pricing is reflected in the billing received from TPA per the signed contract.

Assists with onboarding new hires: E-Verify, I-9s, rehire checks, background checks, employment authorization documents, Social Security Number verifications, etc.

Serves as a back-up to HR Coordinator (Drug and Alcohol Testing Program) and HR Generalists, as needed.

Processes safety glasses reimbursements and verifications of employment.

Facilitates the use of the Human Resources Information System (HRIS) module in COINS ERP, third-party vendor driver file software, and ATS/Onboarding software to support recordkeeping and verification initiatives.

Complies with applicable federal, state and local laws, rules and regulations; maintains knowledge of and follows all company policies and procedures.

Prepares, organizes, secures, scans, files and maintains human resources information, general correspondence, legal documents, team member personnel records and other related documents into COINS ERP in a timely manner.

Interfaces with managers, employees and co-workers to answer questions relating to human resources issues and forwards unresolved issues to appropriate party.

Administers programs, procedures, and guidelines to help align the workforce with the strategic goals of the company.

Participates in administrative staff meetings and attends other meetings and seminars as necessary to represent the department.

Administrative duties and projects, as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or equivalent required;
Associate’s or Bachelor’s degree preferred. One to three years of office/clerical support experience in human resources or related field. Construction type industry experience preferred.

Written Comprehension – the ability to read and understand information and ideas presented in writing; the ability to effectively communicate information and ideas using various reports and other correspondence in writing.

Reading Comprehension – the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Oral Comprehension – the ability to listen to and understand information and ideas presented through spoken words and sentences, and the ability to effectively communicate information and ideas when speaking to individuals and groups.

The ability to effectively understand and apply basic concepts such as fractions, percentages, ratios and proportions to practical situations. Ability to understand and effectively work with mathematical concepts such as probability and statistical inference.

Ability to effectively solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Ability to reach logical conclusions based on established evidence. Able to exhibit a high level of confidentiality.

Ability to plan and organize one’s own activities.

Ensures that directives have been understood and carried out.

Demonstrates personal accomplishment and a desire to excel; sets and maintains ambitious standards for achievement and makes things happen. Takes ownership of…